Senior Audit Specialist

●Oversee overall audit activities in the Warehouse and Office & Store starting from planning to completion.

This includes

Scheduling, planning and completion risk-based audit

Gathering accurate data

Identifying risks and checking for compliance with existing processes and procedures

Reporting and presenting findings to Warehouse and Office and Store and the management

Recommending solutions

●Audit warehouse and store & office operations such as but not limited to:

Matching physical inventory with data in the inventory management system

Comparing physical inventories with stock cards

Checking of reports from shipment or unloaded items made by audit staff, filed printed packing list and waybill

Reviewing sales invoice, delivery receipts, collection receipts and provisional receipts

Researching cause and source of discrepancies, unaccountable transactions and errors.

Reviewing utilization of petty cash fund/allowances and general warehouse expenses

Submit warehouse /office & store reports on

inventory summary reports (monthly, quarterly and annually)

undelivered monitoring

● Submit sales reports on

comparative sales order status per client and product category

receiving (pull-out / returns) analysis per client and item

comparative sales order status per agent per sales invoice or dr delivered and no of days sales order was processed

Sales analysis

● Review audit team's work accuracy soundness of solutions / recommendations

● Ensure that all observations, findings and recommendations are properly documented and endorsed

● Timely start and finish of audit and timely submission of reports

● Manage change, assist warehouse/office & store in planning and implementing corrective actions to negative findings

● Create and release warehouse/ office & store operations standard manual or policies to guide warehouse team.

● Perform other tasks that may be assigned from time to time

Counterchecking audit of ins and out of inventoriable items in office

Reviewing accounting operations

Billed /unbilled shipments, Official receipts, Accounts receivables, Accounts payables, Sales invoice and delivery receipts, Utilization and liquidation of petty cash fund and travel allowances

• Assist in auditing warehouse/ office & store inventories and consignment inventories.

Physical counting in stores

Process improvement

Understand the overall objectives of the organization.

Recommend balanced solutions and improvements to policies and procedure

Compliance

Ensure current processes comply with all relevant internal requirements and industry and government legislations.

Cost management

Introduce cost-savings measures as a result of audit process

Leadership

Set the overall direction of the team

Set and carry out department performance standards

Conduct annual performance review of audit team and generate action plans to correct employees' areas for improvement

Coach, advise and motivate audit team

Monitor the monthly and daily performance of each member of the audit team

Recruit, hire, orient and train new Audit employees

Identify and orient audit team of roles and responsibilities

Ensure audit team's adherence to company's SOP, policies and guidelines

Problem-solving

Troubleshoot concerns or recommend solutions to problems raised during or as a result of the audit process.

Conflict management

Present findings in a tactful and respectful manner and handle conflict professionally

Manage crucial dialogues, listen to counter arguments and present win-win solutions.

Communication

Ensure that the communication flow of information is timely and accurate

Communicate with warehouse and audit team on audit matters

Present findings effectively (verbal and written)

Coordinate with other departments for assistance or updates needed

Regularly report to the audit supervisor and management about audit developments