Finance Associate- Billing and Collection

2 days ago

Cabanatuan City, Central Luzon, Philippines GG&G Distributors Inc - Proud Nestle Distributor Full time ₱150,000 - ₱250,000 per year

The Finance Associate- Billing and Collection is responsible for preparing and monitoring daily collection lists, validating invoices, checking remittances, and ensuring the accuracy and completeness of all collection-related documents. This position also assists in verifying payments, monitoring bounced checks, and preparing BIR Form 2307 for customers with channel programs.

DUTIES & RESPONSIBILITIES:

1. Preparation of Collection List

  • Prepare folders for each sales agent daily.
  • Check delivered invoices (for collection and green invoices) and file accordingly.
  • Ensure completeness of invoices; follow up on missing, undelivered, or redelivered invoices.
  • Coordinate with Admin Encoder or Warehouse personnel for invoice discrepancies.
  • Prepare MRS (Merchandise Return Slip) for cancelled or redelivered invoices.
  • Generate collection lists of salesmen based on their respective MCP (Master Coverage Plan).
  • Verify collection data using QUEST or SYSPRO systems to identify floating invoices, adjustments, unapplied credit notes (CNs), and overdue accounts.
  • Identify floating invoices for each customer for reconciliation purposes.
  • Print two (2) copies of the collection list — one for the salesmen/logistics and another for FA-Billing and Collection.
  • Ensure all documents listed in the collection list are complete and signed by the responsible employees.
  • Include receiving copies for bounced or defective checks in the collection list.

2. Checking and Monitoring of MRS Invoices

  • Verify invoices with MRS and separate the required copies for filing and posting.

3. Receiving of Staffshop Cash Payments

  • Issue official collection receipts for Staffshop payments.
  • Record all received cash payments in the Remittance Report.
  • Remit all payments to the cashier, including Collection Receipts (CR) and Remittance Reports (RR).

4. Checking of Remittances

  • Verify RR (Remittance Report) for collected and uncollected invoices of salesmen.
  • Indicate remarks on signed collection lists regarding collected invoices and deducted credit notes.
  • Refile uncollected Sales Invoices (SI) and undeducted CNs in the corresponding salesmen folders for the next collection.

5. Preparation of BIR Form 2307

  • Prepare and file BIR Form 2307 for customers with channel programs released through Credit Note (CN).

SKILLS AND KNOWLEDGE:

  • Proficient in Microsoft Excel and accounting systems such as QUEST or SYSPRO.
  • Strong attention to detail, accuracy, and organization.
  • Good communication and coordination skills.
  • Ability to meet deadlines and manage multiple tasks efficiently.
  • Has strong personality

QUALIFICATIONS:

  • Graduate of any business or IT - related courses
  • Preferably with atleast 1 year of experience in billing and collection (preferably in a distribution or FMCG company).
  • Has strong personality

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