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Accounts Payable Staff

2 hours ago

San Pedro A, Philippines Le Soleil International Logistics Company, Inc. Full time

Job Description:

The Accounts Payable Staff is responsible for managing and processing the company's payables accurately and efficiently. This role ensures that vendor invoices are properly recorded, approved, and paid on time in compliance with company policies and regulatory requirements. The AP Staff also supports reconciliation tasks and helps maintain accurate financial records.

Key Responsibilities:

  • Review, verify, and enter supplier invoices into the accounting system.
  • Match purchase orders, receiving reports, and invoices (3-way match).
  • Ensure accuracy in coding and approval before posting.
  • Prepare and process payment vouchers in a timely manner.
  • Monitor due dates to avoid late fees.
  • Assist in managing the payment run process and bank reconciliations.
  • Maintain and update vendor master records.
  • Respond to vendor inquiries regarding payments and account status.
  • Reconcile vendor statements and resolve discrepancies.
  • Assist in monthly and year-end closing activities related to accounts payable.
  • Generate AP aging reports and provide support for audits.
  • Ensure compliance with internal controls, policies, and tax regulations (e.g., VAT, withholding tax).
  • Coordinate with procurement, receiving, and other departments for invoice approvals and issue resolution.
  • Work with the finance team to ensure accurate financial reporting.

Documentation & Records:

  • Maintain organized and complete accounts payable files.
  • Archive and retrieve documents for internal and external stakeholders as needed.

Qualifications:

  • Bachelor's degree in Accounting, Finance, or related field.
  • 2–3 years of experience in accounts payable or a similar accounting role.
  • Strong attention to detail and organizational skills.
  • Proficient in MS Excel and accounting systems (e.g., SAP, Oracle, QuickBooks).
  • Good communication and problem-solving skills.
  • Knowledge of tax compliance (e.g., VAT, withholding tax) is a plus.

Job Types: Full-time, Permanent

Benefits:

  • Company Christmas gift
  • Free parking
  • On-site parking
  • Paid training
  • Pay raise
  • Promotion to permanent employee

Work Location: In person