Event Associate
4 days ago
JOB SUMMARY:
The Event Associate Intern will assist in planning, coordinating, and executing various events, ensuring each is executed efficiently and successfully. This role involves administrative, logistical, and on-site support and requires excellent organizational, communication, and problem-solving skills.
DUTIES & RESPONSIBILITIES:
Event Coordination
- Assist in planning and executing events, including meetings, conferences, trade shows, product launches, and social events.
- Coordinate event logistics, such as vendor management, equipment rentals, venue setup, and audiovisual requirements.
- Ensure compliance with timelines and budgets.
Administrative Support
- Maintain event documents, including timelines, contact lists, and run-of-show schedules.
- Prepare and distribute event materials, such as invitations, agendas, and signage.
- Assist in tracking expenses and reconciling budgets.
Vendor and Client Communication
- Liaise with vendors, sponsors, and other stakeholders to confirm event details and requirements.
- Serve as a point of contact for client inquiries and requests during event planning and execution.
On-Site Event Support
- Assist with event setup, registration, attendee management, and tear-down.
- Provide on-site support to ensure smooth operations and address any issues that arise.
- Monitor event flow and resolve unforeseen challenges promptly.
Post-Event Analysis
- Gather feedback from attendees, vendors, and stakeholders.
- Assist in preparing post-event reports, including key learnings and recommendations for future events.
- Organize and archive event materials and documentation.
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