Office Assistant

2 weeks ago

San Lorenzo Metro Manila, Philippines Aguirre Group of Companies Full time

Responsibilities

  • Provide administrative, secretarial and clerical support to others in the office to maintain an efficient office environment.
  • Answer phones and transfer to the appropriate staff member.
  • Take and distribute accurate messages.
  • Greet and assists clients and direct them to the correct staff member.
  • Coordinate messenger and courier service.
  • Receive, sort returned checks, check & cash vouchers, reports, etc.
  • Monitor incoming emails and answer or forward as required.
  • Prepare outgoing mail for distribution.
  • Fax, scan and copy documents.
  • Maintain and organize office filing and storage systems.
  • Update and maintain databases such as mailing lists, contact lists and client information.
  • Retrieve information when requested.
  • Update and maintain internal staff contact lists.
  • Type documents, reports and correspondence as maybe required.
  • Co-ordinate and organize appointments and meetings.
  • Do some basic bookkeeping and financial transactions.
  • Perform work related errands as requested such as going to the post office and bank.
  • Keep office area clean and tidy.
  • Performs other related clerical duties within the business organization.

Qualifications

  • A graduate of any 4-year course.
  • Open for Fresh Graduates
  • Experience as an office assistant or in related field is a plus factor.
  • Ability to write clearly and help with word processing when necessary.
  • Warm personality with great verbal and written communication skills.

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