HR Admin and Facilities Associate

About the Company

Skyro is a fast-growing, technology-driven financial services company in the Philippines, backed by international fintech investors and operated through SEC-registered financial institutions. The company is committed to promoting nationwide financial inclusion by offering fair, accessible, and user-friendly digital lending and financial products, particularly to underserved communities.

Operating in a highly regulated environment, Skyro adheres strictly to Bangko Sentral ng Pilipinas (BSP) regulations and applicable laws, ensuring strong governance, compliance, and operational excellence as it continues to expand nationwide.

Job Summary

The HR Admin and Facilities Associate supports daily office, facilities, and administrative operations, with limited HR administrative responsibilities related to employee ID processing, official document dispatch, and uniform deployment. The role also supports events management, procurement processes, and vendor coordination to ensure smooth internal operations.

Key Responsibilities
A. Limited HR Administrative Support

• Print and prepare company-issued employee IDs for newly onboarded employees.
• Coordinate the delivery and shipment of Notice to Explain (NTE) and Return to Work (RTW) letters to AWOL employees, including tracking and proof of dispatch.
• Coordinate the preparation and deployment of uniforms to newly hired employees.
• Maintain tracking logs for employee IDs, uniforms, and HR document shipments.
• Coordinate with HR and Operations teams to ensure timely completion of assigned HR admin tasks.

This role does not handle employee relations, case handling, or HR decision-making.

B. Facilities and Office Administration

• Support day-to-day office operations to maintain a safe, clean, and functional workplace.
• Coordinate with building administration, landlords, and service providers for office-related concerns.
• Assist in managing vendors for utilities, repairs, cleaning, maintenance, and office services.
• Monitor office supplies, equipment, and pantry items and ensure timely replenishment.
• Assist with office setup, transfers, and basic facilities improvements.
• Track company-issued assets and coordinate issuance and returns.

C. Events Management Support

• Assist in planning, coordination, and execution of company activities, trainings, and internal events.
• Coordinate logistics such as venue setup, materials, catering, and event supplies.
• Coordinate with vendors and internal stakeholders to ensure timely event execution.
• Support post-event documentation, inventory, and liquidation of event-related items.

D. Procurement and Vendor Coordination

• Prepare and process purchase requests (PRs) for office supplies, uniforms, event materials, and facilities-related items.
• Coordinate with approved vendors for quotations, availability, and delivery schedules.
• Track procurement status, deliveries, and acknowledgments.
• Maintain updated vendor lists and procurement documentation.
• Assist in inventory monitoring to support cost control and prevent stock shortages.

E. Compliance and Documentation

• Maintain organized records of contracts, permits, service agreements, and procurement documents.
• Assist in documentation for audits, inspections, and internal reviews.
• Monitor renewal schedules of facilities- and vendor-related documents.

F. General Administrative Support

• Provide clerical and administrative support to HR and Admin teams as needed.
• Assist in coordinating meetings, internal communications, and company activities.
• Perform other administrative tasks assigned by HR or Admin leadership.

Qualifications

• Bachelor's degree in Business Administration, Psychology, HR, or related field.
• 1–2 years of experience in office administration, facilities, procurement, or HR admin support (preferred).
• Basic understanding of procurement and vendor coordination processes.
• Strong organizational and tracking skills.
• Good communication and coordination abilities.
• Proficient in MS Office or Google Workspace.
• Able to handle sensitive documents with confidentiality.

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