Data Analyst/ Administration Clerk

1 day ago

Ayala Alabang, National Capital Region, Philippines SGS Full time

Company Description

We are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

PRIMARY RESPONSIBILITIES:

  • This role involves sample registration into LIMS (Laboratory Information Management System) based on clients' requests, prepares customer invoices and statements, distribute to clients' accounts payable contacts.

SPECIFIC RESPONSIBILITIES:

  • Registers samples onto LIMS based on client's request and/or Sample Submission Form (SSF) to create work orders accurately.
  • Communicates any discrepancies or other issues relating to the SSF or other aspects of the clients requests to supervisor or appropriate Canadian resource for resolution
  • Applies correct QC protocols to each work order to ensure it meets QP21 guidelines and clients requirements. Liaises with relevant QC chemists and Canadian management when requirements are unclear.
  • Generates Acknowledgement for Work Order and distributes to clients.
  • Links appropriate price list and sales quotations to work orders.
  • Ensures clients test requests and invoicing instructions are followed to help improve efficiency for production.
  • Generates customer invoices and statements, and distributes to clients' accounts payable contacts
  • Follows up with clients regarding payment.
  • Accountable for accurate and timely data input.
  • Maintains and prepares reports from manual or electronic files, inventories, mailing lists and databases.
  • Follow all company health, safety and environmental policies.
  • May be assigned and coordinate special or ad hoc projects as needed.

Qualifications

PROFILE:

  • A minimum of secondary education is required.
  • 3 years of previous experience in data entry related role is required.
  • Previous experience with ISO/IEC 17025 requirements is preferred.
  • Previous experience in administrative (invoicing) related role is preferred.

REQUIRED SKILLS:

  • Full professional proficiency in English.
  • Ability to follow instructions.
  • Able to meet deadlines.
  • Typing speed 70 wpm and 8,000 kph
  • Must be able to read, know and follow work instructions in a safe, accurate and timely manner.
  • Candidates must be proficient in using various types of computer software (Word, Excel & Outlook).
  • Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment.
  • Candidates must demonstrate excellent verbal and written communication skills including grammar and composition.
  • Ability to work well with others & on one's own.
  • Proven time management skills and a strong attention to detail.
  • Works well under pressure.
  • Ensures full compliance with the company's Quality Management, Health & Safety, Code of Integrity, and Professional Conduct policies.

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