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Executive - Facilities and Admin

2 weeks ago

Cebu City, Central Visayas, Philippines Omega Healthcare Management Services Inc. Full time

Job Summary:

The Facilities and Administration Officer ensures the efficient operation, maintenance, and safety of the company's physical workspace and administrative services. This role supports business continuity, workplace compliance, asset management, and employee productivity by delivering timely and cost-effective facilities and general services support in a BPO environment.

Key Responsibilities:

Facilities Management:

  • Monitor daily operation of office facilities, including HVAC, lighting, electrical, plumbing, travel (if any) and security systems.

  • Coordinate with service providers for preventive and corrective maintenance activities.

  • Conduct regular inspections to identify hazards, maintenance issues, or any workplace improvement needs.

  • Assist in the planning and execution of office fit-outs, and workstation configuration.

  • Support the implementation of health, safety, and emergency response measures in compliance with RA OSH Law).

Administrative Support:

  • Oversee office supplies inventory, procurement, and issuance of consumables and equipment.

  • Manage office utilities, lease contracts, permits, and renewals (e.g., PEZA, LGU, DOLE, BIR).

  • Supervise janitorial services to ensure cleanliness and operational efficiency.

  • Assist in company events, logistics for onboarding, and other employee welfare activities.

Vendor and Asset Management:

  • Maintain records of office assets, including tagging, tracking, and regular inventory audits.

  • Liaise with building administration and third-party vendors for repairs, improvements, and emergency concerns.

  • Conduct timely evaluation and processing of service contracts, renewals, and vendor performance.

Compliance and Reporting:

  • Monitor adherence to company and regulatory policies related to workplace safety, sanitation, and security.

  • Prepare and submit monthly reports related to facilities conditions, costs, incidents, and projects.

  • Assist in coordinating audits and inspections (internal, client, LGU, DOLE, etc.).

Qualifications:

  • Bachelor's degree in Facilities Management, Engineering, Business Administration, or related field.

  • At least 2 years of experience in facilities, general services, or administrative support, preferably in a BPO setting.

  • Knowledge of local building codes and safety standards

  • Strong vendor coordination, negotiation, and documentation skills.

  • Basic knowledge in MS Office and facility management systems (e.g., CMMS).

  • Good interpersonal, organizational, and problem-solving abilities.

  • Willing to work on a shifting schedule, weekends, or holidays when needed.