Production Control and Procurement Asst. Manager

Position Summary

This role is responsible for overseeing production planning, inventory management, and purchasing activities to ensure efficient production operations. This role involves coordinating with cross-functional teams such as Warehouse, Purchasing, and Import/Export to maintain a steady production flow while managing resources effectively. The Assistant Manager also approves key documents and manages production control systems to meet business objectives.

Scope and Responsibilities

Production Planning and Procurement

• Develop and manage long-term production plans for P1 and P2 lines, ensuring alignment with sales forecasts.

• Analyze and approve production schedules, verifying alignment with production goals and resource availability.

• Oversee production control processes, including the computation and allocation of man-hours for P1 and P2 lines to optimize resource use.

• Check quotations for raw materials, update standard price lists, and input accurate pricing data into the system to support cost-effective procurement.

• Approve Purchase Vouchers, Admin Purchase Orders (POs), and Sales Vouchers in the system for streamlined procurement and revenue tracking.

• Maintain production and inventory records, analyzing performance data and preparing monthly production reports.

Warehouse Management

• Oversee inventory management to ensure optimal stock levels, reduce discrepancies, and improve accuracy.

• Conduct regular inventory analyses and check results, providing recommendations for stock adjustments as necessary.

• Collaborate with warehouse teams to optimize storage, order fulfillment, and material handling processes.

• Ensure all production-related data is accurately inputted in the MC Frame System and other relevant software to maintain up-to-date warehouse records.

Project Management

• Lead projects focused on production planning improvements, inventory control, and procurement process optimization.

• Develop project plans and timelines for key initiatives to enhance production efficiency and reduce costs.

• Coordinate cross-functional projects with teams from production, procurement, and warehouse departments to ensure smooth execution and alignment with company objectives.

• Monitor project progress, manage resources effectively, and report on project status to stakeholders.

Strategic Planning

• Participate in strategic planning efforts, contributing insights on production control, procurement, and warehouse management.

• Identify and implement continuous improvement opportunities within production and procurement processes.

• Develop and implement strategies for resource planning and inventory optimization to support long-term production goals.

• Contribute to budgeting and forecasting efforts by analyzing production needs, inventory levels, and procurement costs.

Leadership and People Management

• Lead and mentor the production control and procurement team, fostering a collaborative and performance-oriented work environment.

• Provide training and development opportunities to team members to enhance skills and support career growth.

• Ensure clear communication of production goals, timelines, and quality standards to the team.

• Approve and oversee team members' reports, ensuring data accuracy and relevance in production and procurement decisions.

Other Related Tasks

• Perform additional duties as assigned to support the PCP team and ensure efficient operations.

• Assist with special projects or initiatives related to PCP team as needed.

Qualifications

• Bachelor's degree in Industrial Engineering, Business Administration, Supply Chain Management, or a related field., MA or MBA is a Plus

• At least 5 years of experience in production control, planning, or procurement within a manufacturing environment, with a minimum of 2 years in a supervisory or assistant management role.

• Strong understanding of production planning, procurement, and inventory management principles, including familiarity with ERP systems (e.g., MC Frame) and production control software.

• Proven ability to analyze data, interpret production metrics, and make data-driven decisions to optimize production and procurement processes.

• Experience in leading cross-functional projects, managing timelines, and meeting strategic objectives.

• Excellent organizational, communication, and leadership skills, with the ability to collaborate effectively across departments and lead a team.