Operations Associate

1 day ago

Makati City, National Capital Region, Philippines Czarnikow Full time ₱600,000 - ₱1,200,000 per year
Summary:
The Operations Associate carries out daily trade operations execution for CZ's import/export or domestic supply chain activities in Food Ingredients, Packaging, and Agri-Products flows in the Philippines.
Tasks & Responsibilities:
  • Carry out post-trade contract activities and day-to-day execution of physical contracts concluded by the regional and local trading team, mainly shipped in containers or breakbulk into the Philippines. This involves planning shipments to payment collection.
  • Acknowledgment of nomination to buyer and sending it on to shipper ensuring shipper's acceptance of the nomination.
  • Issuing documentary instructions to the shipper for the timely preparation of shipping documents and follow-up on draft documents for checking.
  • Creating a shipment number in our in-house system, Suite.
  • Ensure all drafts are checked and confirmed by buyer and passing on to the shipper. Follow up on scanned signed documents and original documents.
  • Instructing/appointing surveyors at loading and discharging port(s).
  • Create sales invoice and upload all shipping documents in Suite.
  • Ensuring payments from buyers are made in time before shipments arrive at the destination.
  • Managing the payment of suppliers, freight invoices, and any other costs.
  • Ensure all information like documentary instructions, LOIs, or LCs (if required) are in place before loading/discharging.
  • Preparation & maintenance of shipment documents in the in-house system Suite and any hard copies if required.
  • Arrange local or overseas courier to send out the original documents.
  • Handle customers' requests relating to QA documentation.
  • Follow up on customers' claims and other shipment-related disputes, working closely with traders for a resolution.
  • Join weekly execution calls with Singapore and/or Regional teams.
  • Changes in the business may occasionally require alterations in this job description, and these will be agreed with the post holder as appropriate.

About you:
  • We are looking for someone with the following skillset and attributes:
Essential:
  • At least 3-5 years of experience in international import/export trade and shipping logistics i.e., container shipments or bulk shipments.
  • Diploma / Degree / Professional Certificates in Logistics / Supply Chain Management / Business / Maritime / related disciplines.
  • Established in a negotiating documents basis, CAD, Bank Documentary Collection, and Documentary Letters of Credit.
  • Fast learner and able to work under pressure and deadlines.
  • Ability to act with integrity when dealing with confidential matters.
  • Team player with strong work ethics, communication & organisational skills.
  • Proficient in Microsoft Word, Excel, and PowerPoint.
  • Excellent written and verbal proficiency in English and the local language.
Desirable:
  • Experience in RSA / SAOL / Sugar No. 11 rules and regulations and Incoterms.
  • Experience in Letter of Credits negotiation and UCP, ISBP rules.

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