Sr. Bookkeeper

About the Role:

A dependable, detail-oriented, and proactive Bookkeeper to support the company's accounting operations, focusing on Accounts Payable (AP), Accounts Receivable (AR), reconciliation, and reporting.

This role plays a key part in maintaining accurate and timely financial data, ensuring smooth payment cycles, and supporting clear communication between internal teams and clients. The ideal candidate has hands-on experience with QuickBooks Online, is highly organized, and can handle multiple priorities with accuracy and efficiency.

Key Responsibilities:

Financial Recordkeeping & Reconciliation

• Maintain accurate and organized financial records using QuickBooks Online.
• Perform regular bank and credit card reconciliations to ensure data accuracy.
• Verify and record transactions, deposits, and expense entries.
• Monitor and track company cash flow, reporting any discrepancies promptly.
• Prepare monthly reconciliation summaries and ensure all accounts balance correctly.

Billing, Invoicing & Accounts Management

• Create, send, and track estimates and invoices to clients, ensuring accuracy and consistency in billing details.
• Manage Accounts Receivable (AR) — monitor incoming payments, follow up on outstanding balances, and maintain positive communication with clients regarding payment status.
• Oversee Accounts Payable (AP) by processing vendor invoices, scheduling payments, and maintaining proper expense documentation.
• Coordinate with the team to ensure all invoices, receipts, and vendor documents are up to date and properly filed.

Reporting & Financial Support

• Prepare weekly and monthly financial reports, including summaries of income, expenses, and outstanding balances, to support business decisions.
• Assist with budget tracking, variance analysis, and expense categorization for more accurate financial planning.
• Maintain organized documentation to support audit preparation and tax filings.
• Work closely with the company owner to provide updates, address inquiries, and ensure full transparency of financial data.
• Identify areas to improve financial processes, documentation, or workflow efficiency.

Qualifications & Ideal Traits:

• Proven experience as a Bookkeeper or Accounting Assistant, preferably in a marketing, creative, or service-based business.
• Proficiency in QuickBooks Online (preferred) and general accounting principles.
• Strong understanding of Accounts Payable, Accounts Receivable, and reconciliation processes.
• Excellent attention to detail, accuracy, and time management skills.
• Strong communication skills and ability to work independently with minimal supervision.
• Reliable, resourceful, and proactive in managing responsibilities and deadlines.

This role is ideal for a hands-on and organized Bookkeeper who takes pride in keeping financial records clean, accurate, and on time — someone who thrives on accountability, precision, and continuous improvement in financial processes.