Project Staff

Main Duties and Responsibilities:

I. Center Management Support

• Attends office-related matter meetings
• Manages incoming and outgoing inquiries from various communication channels and directs them to the appropriate employees
• Documents meetings
• Keeps systematic filing of Records by filling activities in an orderly manner.
• Collates all financial documents for the annual budget
• Encodes, keeps record, and maintains files of the office expenses and petty cash disbursement ensuring that supporting documents are always in place.
• Prepares turnover report to the cashiers for issuance of Invoice.
• Reviews with the ED the annual activities report of vis-à-vis financial status.
• Prepares petty cash disbursements, reimbursements, and liquidation reports.
• Processes payment of all office expenses and order through the Central Purchasing Request System and Electronic Purchase Requisition System to following these up with pertinent offices, keeping an e-record of the daily transactions.

II. Program Management and Implementation

• Monitors programs that have been approved for implementation.
• Attends to the administrative and logistical requirements of conferences, workshops, and other events before, during, and after the conduct of said activities.
• Attends to all logistics needs including reservation of rooms, equipment, online learning facilities, and coordinating with various University offices.
• Prepares honorarium of the facilitator/s.
• Prepares the certificates of participation for prompt distribution to the participants.
• Reserves accommodations, transportation and purchases plane tickets for the team of facilitators and staff for out-of-town seminars/conferences.
• Prepares final list of participants to be given to the facilitator for reference on background and other information about the participants.
• Monitors all year-round deposits from clients through direct deposit via ADMU gateway payment system.

III. Attends to requirements of the ACELT Publication

• Follows up communications with other offices and institutions regarding subscription and mailing of publications
• Coordinates with artist regarding quotations, design and payments for publication production
• Attends to sending out publications.d representative

IV. Attends to the requirements of the Teacher's Club (TC)

• Informs the members of discounted and/or free lectures/seminars
• Coordinates with duly appointed British Council Programs Officer regarding possible training offering and follow ups on related matters and transactions.
• Attends to important communications from British Council Programs Officer
• Assists TC members to access the collection of ELT Books
• Attends to important communications from British Council Program Officer with the Executive Director.
• Replies to email and phone inquiries and moderates the Teachers Club Facebook.
• Prepares the membership Identification Cards of Teachers Club members.
• Assists members to access the collection of textbooks.

V. Acts as point of contact in attending to the requirements of the Professional

Regulation Commission on Continuing Professional Development (PRC-CPD) as

an accredited provider.

• Assists the Executive Director in gathering all the documents pertaining to accreditation of Programs .
• Coordinates with the Office of the Vice President for Finance and Treasurer for request of necessary legal documents from the Ateneo de Manila for PRC
• Prepares and keeps confidential legal documents in processing of the notarization and purchase of legal documentary stamps.

Minimum Qualifications: Education and Experience Requirements:

• Bachelor's Degree
• With 1 to 3 years of work experience

Knowledge, Skills, and Abilities:

• Good communication skills
• Systematic and organized
• Attention to details
• Customer service-orientation
• Computer Literate (MS Office and internet applications)
• Good interpersonal skills

The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo's Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.