Project Administration Assistant

6 days ago

Manila, National Capital Region, Philippines BruntWork Full time ₱104,000 - ₱130,878 per year

This is a remote position.

Schedule: Monday to Friday, 8:00 AM – 5:00 PM (Brisbane Time) — includes a 1-hour unpaid break
Total weekly hours: 40 Hours
Our client is seeking a highly organized and detail-oriented Project Administration Assistant to provide critical administrative support to their project management and estimating teams. This role is key to ensuring accurate project documentation, efficient financial processes, and smooth day-to-day project operations from start to finish.

The ideal candidate is a proactive problem-solver who thrives on maintaining order, supporting team objectives, and contributing to overall project success

Responsibilities

Project Documentation & Data Management

  • Maintain and organize all project-related files in the cloud storage system, including weekly downloads and filing of site photos, daily risk assessments, and safety documents

  • Assist in preparing project documentation, including Safe Work Method Statements (SWMS) and Safety Plans

  • Support the project archiving process upon project completion

Financial & Procurement Support

  • Manage the purchase order lifecycle, reviewing and closing old purchase orders on a weekly or fortnightly basis

  • Assist the estimating team by requesting monthly utility location reports, updating tracking spreadsheets, and ensuring accurate filing

  • Help prepare monthly budget templates and download budget reports for project managers

  • Assist with sending monthly client statements

Compliance & General Administration

  • Perform essential administrative tasks to ensure compliance and operational efficiency

  • Provide general administrative support to the project and estimating teams as required

Requirements

  • Proven experience in an administrative support role, preferably within project management, construction, or a similarly fast-paced environment

  • Exceptional organizational skills and meticulous attention to detail

  • High proficiency in Microsoft Office Suite (Word, Excel, Outlook)

  • Ability to manage multiple tasks, prioritize effectively, and consistently meet deadlines

  • Excellent written and verbal communication skills

  • Reliable, proactive mindset with the ability to work independently and collaboratively

  • Knowledge of a major ERP system (e.g., Dynamics) and basic SQL is a strong advantage

Independent Contractor Perks

  • HMO coverage available for eligible locations

  • Permanent work-from-home arrangement

  • Immediate hiring

ZR_27461_JOB

  • Project Scheduler

    3 days ago

    Manila, National Capital Region, Philippines T1 Project Services Full time ₱900,000 - ₱1,200,000 per year

    Developing detailed project schedules, including identifying all project phases and predicting the time required to complete each oneCoordinate with project managers, architects, contractors, and other stakeholders to gather information for schedule developmentUpdating and adjusting of schedules based on project changes and delaysMonitor the progress of...

  • Administrative & Project Management Assistant

    5 days ago

    Manila, National Capital Region, Philippines BruntWork Full time $70,000 - $120,000 per year

    This is a remote position. Schedule: Monday to Friday, 9:00 AM – 6:00 PM PST Total Weekly Hours: 40 Hours Our client is seeking a highly organized and proactive Administrative & Project Management Assistant to support a dual-role physician specializing in Physical Medicine & Rehabilitation and Pain Medicine—who also serves as a medical school faculty...

  • Administrative Assistant

    4 weeks ago

    Manila, National Capital Region, Philippines Staff4Me Full time

    The Administrative assistant provides essential administrative, coordination, and documentation support to staff and team members. This role is key in ensuring accurate project setup, clear communication, and proper documentation management aligned with internal and client-facing standards. The Administrative assistant reports directly to senior staff.Role...

  • Project Financial Administrator

    2 weeks ago

    Manila, National Capital Region, Philippines Aurecon Full time ₱900,000 - ₱1,200,000 per year

    To provide support in managing client engagements throughout the project lifecycle. Offers a wide array of support to management being the central point of project management, time tracking, invoicing, resource planning, business intelligence, and collaboration tools used by many project teams. Be able to add value to the company by introducing solutions can...

  • Project Financial Administrator

    2 weeks ago

    Manila, National Capital Region, Philippines Aurecon Group Full time ₱900,000 - ₱1,200,000 per year

    To provide support in managing client engagements throughout the project lifecycle. Offers a wide array of support to management being the central point of project management, time tracking, invoicing, resource planning, business intelligence, and collaboration tools used by many project teams. Be able to add value to the company by introducing solutions can...

  • Administrative Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines BruntWork Full time ₱400,000 - ₱600,000 per year

    This is a remote position. Schedule: Monday – Friday, 8:00 AM – 5:00 PM Pacific (1-hour unpaid break) Total Weekly Hours: 40 Hours Join a fast-growing property services company that manages everything from high-volume maintenance jobs to large-scale operations. With advanced work order management systems and automated processes, the company is a leader...

  • Administrative Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Ad On Ph, Inc. Full time ₱240,000 - ₱480,000 per year

    Role : Administrative Assistant - Work From Home - National Capital Region ManilaAbout Ad On Group:We are a well-established, international company that provides Outsourced staff. With well over 200 staff alone based in our modern offices in Cagayan De Oro we are expanding, and with that comes exciting opportunities for the right person.We value our culture...

  • Project Financial Administrator

    2 weeks ago

    Manila, National Capital Region, Philippines Aurecon Full time $45,000 - $60,000 per year

    To provide support in managing client engagements throughout the project lifecycle. Offers a wide array of support to management being the central point of project management, time tracking, invoicing, resource planning, business intelligence, and collaboration tools used by many project teams. Be able to add value to the company by introducing solutions can...

  • Administrative Assistant

    3 days ago

    Manila, National Capital Region, Philippines Emapta Full time ₱480,000 - ₱600,000 per year

    Power the Permit Process Behind the Scenes This is your chance to cement your place in the construction industry while working on international projects that matter. Stay local, think global, and lay the foundation for a career that scales new heights. Job Description As an Administrative Assistant, you will handle data entry, manage inspection bookings,...

  • Administrative Assistant – Health

    1 week ago

    Manila, National Capital Region, Philippines 2T Becker Events & Consulting Co., Ltd. Full time ₱240,000 - ₱300,000 per year

    Position: Administrative Assistant – Health & Safety Project ManagementLocation: Remote / HomeofficeSalary: Starting from 25,000 PHP/month, depending on experience and skillsBenefits: Social Security registration, friendly team, family-like atmosphereAbout the Role:We are seeking a dedicated and detail-oriented Administrative Assistant to support our...