Project Administration Assistant

7 days ago

Manila, National Capital Region, Philippines BruntWork Full time ₱104,000 - ₱130,878 per year

This is a remote position.

Schedule: Monday to Friday, 8:00 AM – 5:00 PM (Brisbane Time) — includes a 1-hour unpaid break
Total weekly hours: 40 Hours
Our client is seeking a highly organized and detail-oriented Project Administration Assistant to provide critical administrative support to their project management and estimating teams. This role is key to ensuring accurate project documentation, efficient financial processes, and smooth day-to-day project operations from start to finish.

The ideal candidate is a proactive problem-solver who thrives on maintaining order, supporting team objectives, and contributing to overall project success

Responsibilities

Project Documentation & Data Management

  • Maintain and organize all project-related files in the cloud storage system, including weekly downloads and filing of site photos, daily risk assessments, and safety documents

  • Assist in preparing project documentation, including Safe Work Method Statements (SWMS) and Safety Plans

  • Support the project archiving process upon project completion

Financial & Procurement Support

  • Manage the purchase order lifecycle, reviewing and closing old purchase orders on a weekly or fortnightly basis

  • Assist the estimating team by requesting monthly utility location reports, updating tracking spreadsheets, and ensuring accurate filing

  • Help prepare monthly budget templates and download budget reports for project managers

  • Assist with sending monthly client statements

Compliance & General Administration

  • Perform essential administrative tasks to ensure compliance and operational efficiency

  • Provide general administrative support to the project and estimating teams as required

Requirements

  • Proven experience in an administrative support role, preferably within project management, construction, or a similarly fast-paced environment

  • Exceptional organizational skills and meticulous attention to detail

  • High proficiency in Microsoft Office Suite (Word, Excel, Outlook)

  • Ability to manage multiple tasks, prioritize effectively, and consistently meet deadlines

  • Excellent written and verbal communication skills

  • Reliable, proactive mindset with the ability to work independently and collaboratively

  • Knowledge of a major ERP system (e.g., Dynamics) and basic SQL is a strong advantage

Independent Contractor Perks

  • HMO coverage available for eligible locations

  • Permanent work-from-home arrangement

  • Immediate hiring

ZR_27461_JOB

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