Project Administration Assistant

3 days ago

Manila, National Capital Region, Philippines BruntWork Full time ₱104,000 - ₱130,878 per year

This is a remote position.

Schedule: Monday to Friday, 8:00 AM – 5:00 PM (Brisbane Time) — includes a 1-hour unpaid break
Total weekly hours: 40 Hours
Our client is seeking a highly organized and detail-oriented Project Administration Assistant to provide critical administrative support to their project management and estimating teams. This role is key to ensuring accurate project documentation, efficient financial processes, and smooth day-to-day project operations from start to finish.

The ideal candidate is a proactive problem-solver who thrives on maintaining order, supporting team objectives, and contributing to overall project success

Responsibilities

Project Documentation & Data Management

  • Maintain and organize all project-related files in the cloud storage system, including weekly downloads and filing of site photos, daily risk assessments, and safety documents

  • Assist in preparing project documentation, including Safe Work Method Statements (SWMS) and Safety Plans

  • Support the project archiving process upon project completion

Financial & Procurement Support

  • Manage the purchase order lifecycle, reviewing and closing old purchase orders on a weekly or fortnightly basis

  • Assist the estimating team by requesting monthly utility location reports, updating tracking spreadsheets, and ensuring accurate filing

  • Help prepare monthly budget templates and download budget reports for project managers

  • Assist with sending monthly client statements

Compliance & General Administration

  • Perform essential administrative tasks to ensure compliance and operational efficiency

  • Provide general administrative support to the project and estimating teams as required

Requirements

  • Proven experience in an administrative support role, preferably within project management, construction, or a similarly fast-paced environment

  • Exceptional organizational skills and meticulous attention to detail

  • High proficiency in Microsoft Office Suite (Word, Excel, Outlook)

  • Ability to manage multiple tasks, prioritize effectively, and consistently meet deadlines

  • Excellent written and verbal communication skills

  • Reliable, proactive mindset with the ability to work independently and collaboratively

  • Knowledge of a major ERP system (e.g., Dynamics) and basic SQL is a strong advantage

Independent Contractor Perks

  • HMO coverage available for eligible locations

  • Permanent work-from-home arrangement

  • Immediate hiring

ZR_27461_JOB

  • Tech Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines T1 Project Management Full time

    Documentation and Technical Assistant WorksManage the flow of project documents, including creation, distribution, tracking, and archiving.Conform to, and maintain the approved Document Control Procedures and processes to ensure compliance with project requirements and industry standardsCoordinate with project managers, engineers, contractors, and other...

  • Administrative Assistant III

    1 week ago

    Manila, National Capital Region, Philippines Overseas Workers Welfare Administration (OWWA) Full time ₱100,000 - ₱200,000 per year

    Administrative Assistant III (Computer Operator II) in NCR For full job description please see PDF file on Civil Service Commission site by clicking on this job ad. To apply, please kindly follow the procedure described in the PDF file.

  • Administrative Assistant V

    1 week ago

    Manila, National Capital Region, Philippines Overseas Workers Welfare Administration (OWWA) Full time ₱100,000 - ₱200,000 per year

    Administrative Assistant V (Printing Machine Operator IV) in NCR For full job description please see PDF file on Civil Service Commission site by clicking on this job ad. To apply, please kindly follow the procedure described in the PDF file.

  • Senior Administrative Assistant III

    1 week ago

    Manila, National Capital Region, Philippines Overseas Workers Welfare Administration (OWWA) Full time ₱200,000 - ₱300,000 per year

    Senior Administrative Assistant III in NCR For full job description please see PDF file on Civil Service Commission site by clicking on this job ad. To apply, please kindly follow the procedure described in the PDF file.

  • Administrative & Project Management Assistant

    1 day ago

    Manila, National Capital Region, Philippines BruntWork Full time $70,000 - $120,000 per year

    This is a remote position. Schedule: Monday to Friday, 9:00 AM – 6:00 PM PST Total Weekly Hours: 40 Hours Our client is seeking a highly organized and proactive Administrative & Project Management Assistant to support a dual-role physician specializing in Physical Medicine & Rehabilitation and Pain Medicine—who also serves as a medical school faculty...

  • Administrative Assistant

    3 days ago

    Manila, National Capital Region, Philippines Staff4Me Full time

    The Administrative assistant provides essential administrative, coordination, and documentation support to staff and team members. This role is key in ensuring accurate project setup, clear communication, and proper documentation management aligned with internal and client-facing standards. The Administrative assistant reports directly to senior staff.Role...

  • Project Scheduler

    5 days ago

    Manila, National Capital Region, Philippines T1 Project Management Full time

    Developing detailed project schedules, including identifying all project phases and predicting the time required to complete each oneCoordinate with project managers, architects, contractors, and other stakeholders to gather information for schedule developmentUpdating and adjusting of schedules based on project changes and delaysMonitor the progress of...

  • React Native Developer

    1 week ago

    Manila, National Capital Region, Philippines Wing Assistant Full time

    OverviewWing Assistant is seeking an experienced React Native Developer to assist in the technical aspects of an MVP development project. This role includes utilizing key technologies such as , React, SQL or MongoDB, and others in the necessary tech stack.Base pay rangeUSD $830 - 1,670 per monthResponsibilitiesDevelop technical aspects of the MVP using React...

  • Administrative Project Assistant

    2 days ago

    Manila, National Capital Region, Philippines beBeeProjectCoordinator Full time ₱7,200 - ₱7,800

    Job DescriptionThis role is responsible for delivering exceptional customer service support. Focused on assisting the Service Manager in guiding the Service Technician Team to understand their daily schedules, performance goals and expectations.The ideal candidate will be able to maintain a high level of professionalism with clients and staff, provide...

  • React Native Developer

    1 week ago

    Manila, National Capital Region, Philippines Wing Assistant Full time

    OverviewReact Native Developer role at Wing Assistant is seeking an experienced candidate to support the technical aspects of an MVP development project. This role includes utilizing key technologies such as , React, SQL or MongoDB, and other elements of the tech stack.Base pay rangeUSD $1100 - $1900 per monthResponsibilitiesCreating technical aspects of the...