Admin Associate

Company Description
Pilmico Foods Corporation is the integrated agribusiness and food company of Aboitiz Equity Ventures Inc. (AEV). Composed of four divisions: Flour, Feeds & Animal Health, Farms, and Trading, we are well positioned at the beginning of the value chain. True to our brand promise of being Partners for Growth, we nurture our business and communities by providing business solutions and building partnerships for growth.

We operate in the Philippines nationwide and have a growing international presence in the following ASEAN countries: Vietnam, Thailand, Indonesia, Malaysia, Myanmar and Hong Kong.

Investing in talent and upholding Aboitiz values of Integrity, Teamwork, Innovation, and Responsibility are key drivers to sustaining the growth of our business.

Here at Pilmico, we value each talent for the unique contribution they bring to the organization. We recognize that today's global workforce is made up of diverse individuals with different skills, abilities and aspirations that enable them to achieve superior results; as such, we select our partners based on these attributes that are not typically found in someone's resume.

We are advocates of self-development and believe that people's success lies in their passion to learn something new and different every day. This is why our hiring philosophy is to open up and give equal opportunity to any talent regardless of where they are today in pursuit of education.

Job Description
The
Administrative Associate
provides effective, timely, and efficient administrative, logistical, and clerical support to the Farm Division of Pilmico Animal Nutrition Corporation. The role ensures smooth day-to-day operations through organized documentation, facility upkeep, logistical coordination, and compliance with company policies and farm protocols.

Key Responsibilities
Administrative & Logistics Support

• Provide administrative and logistical assistance to all farm departments.
• Arrange accommodation and transportation for employees, visitors, suppliers, and guests.

Documentation & Monitoring

• Maintain and organize admin-related documents, records, and filing systems.
• Log and track incoming and outgoing documents across departments.
• Process liquidations, billings, and invoices.
• Assist in monitoring diesel consumption of Farm Hub buildings, generators, and vehicles.
• Ensure admin supplies are monitored and replenished regularly.

Facility, Property & Vehicle Support

• Ensure cleanliness, sanitation, and maintenance of all meeting rooms, restrooms, downtime facilities, pantry, and other farm admin areas.
• Assist in vehicle monitoring, including maintenance schedules, repair needs, and documentation.
• Ensure all facility checklists and inspection logs are consistently updated.

Biosecurity, Housekeeping & Quality Support

• Provide downtime biosecurity clothing (PPEs) and other essential items to visitors and guests undergoing the biosecurity downtime process in the designated biosecurity facility.
• Coordinate with the SHE/Environment Team for garbage collection and waste management.
• Support continuous improvement of facility quality, cleanliness, and biosecurity compliance.

Compliance & Other Functions

• Comply with company policies, farm rules, biosecurity standards, and safety protocols.
• Assist in documenting and reporting policy violations or concerns.
• Perform other tasks needed to support overall farm operations.

Food Safety Responsibilities

• Follow company's food safety, quality, and health standards.
• Report any issues related to food safety and quality management systems to the appropriate authorities.

Qualifications

• Experience in administration, logistics, or facility support is an advantage.
• Strong organizational and documentation skills.
• Ability to coordinate across multiple departments.