Facility Management Supervisor

JOB OVERVIEW

The Facility Management Jr. Supervisor will be managing and maintaining the company's facilities, with a focus on ensuring the optimal operation of HVAC systems, building condition, equipment, furniture, and utilities. This role supervises technicians, coordinates with contractors and building lessor, and ensures the workplace is safe, functional, and compliant with PEZA and DOLE standards. The position also plays a key role in preventive maintenance and troubleshooting of HVAC and other facility systems in relation to electrical.

SPECIFIC JOB RESPONSIBILITIES:

Facility Operations & Preventive Maintenance

• Oversee daily operation of facility systems including HVAC, ACU, electrical, plumbing, and other installed systems such as but not limited to smoke control system etc.
• Perform ongoing preventive maintenance and repair work on facility infrastructure and ensure operational efficiency.
• Maintain the Building Management System (BMS) to monitor and control facility conditions.
• Conduct routine inspections of buildings, systems, fixtures, furniture and equipment, and address identified issues promptly.
• Read blueprints, technical manuals, and drawings to plan, coordinate, and execute maintenance and repair projects.
• Process and secure necessary permits for facility works and repairs.
• Ensure that the service provider is compliant with the documentary requirements and technicalities of all facility work related matters.

Supervision of Staff & Contractors

• Supervise and guide in-house maintenance and technical personnel, ensuring tasks are completed on time and to quality standards.
• Ensure that technical personnels are complying with all Safety precautions e.g., use of PPE during the performance of their activities.
• Coordinate with external service providers for specialized works, major repairs, or installations during the performance of the services.
• Monitor vendor performance and ensure adherence to service contracts and safety standards.

Safety, Compliance & Emergency Response

• Respond promptly to facility-related emergencies, implementing immediate corrective measures to minimize disruption.
• Ensure HVAC and other systems meet environmental regulations, indoor air quality requirements, and energy conservation practices.

Reporting & Documentation

• Attend relevant meetings as schedule by the Department or Division Manager
• Prepare and submit summary reports on facility conditions, repairs performed, and recommended improvements.
• Maintain updated maintenance logs, inspection records, and service histories for all building systems.
• Track and monitor the condition of building assets such equipment, fixtures, furniture, and other critical installed systems, recommending replacements when necessary.
• Prepare monthly monitoring of stock inventory, including stock level of commonly used items to ensure the proper maintenance of the building.
• Project & After-Hours Support
• Assist in planning and implementing facility renovation, expansion, and improvement projects.
• Support after-hours building needs, special activities, and emergency work as required.
• Recommend energy-saving and operational efficiency improvements, particularly in HVAC and lighting systems.

JOB QUALIFICATIONS

• Must be a graduate of Electrical Engineering
• Must have a valid PRC License
• Supervisory or team-lead experience preferred.
• Familiarity with building systems (electrical, ACU, plumbing, fire protection and building and equipment repair).
• Knowledge of HVAC troubleshooting, preventive maintenance, and safety regulations.
• Willing to work flexible hours and respond to emergency situations.
• Must have working knowledge in construction projects & project management
• Proficient in MS Office and facility management software.
• Knowledgeable in Auto CAD.

Job Type: Full-time

Benefits:

• Company Christmas gift
• Company events
• Health insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee
• Staff meals provided
• Transportation service provided

Education:

• Bachelor's (Preferred)

Experience:

• Facility Supervisory: 1 year (Preferred)

Work Location: In person