Secretary - Visa Processing

Daily Tasks

• Monitor and update the visa tracking system daily to reflect accurate application statuses and expiry dates.
• Coordinate with employees, and external agencies to collect and organize required visa documents.
• Prepare and file visa-related forms, letters, and supporting documents in both physical and digital systems.
• Provide operational support to the Visa Processing Team as needed.
• Handle visa processing for new, renewal, and cancellation applications in coordination with the Visa Processing Team.
• Serve as the point of contact for the Visa Processing Department in liaising with other departments, executives, and external contacts.

Periodic Tasks

• Regularly review visa expiry dates and ensure renewals are processed well in advance.
• Prepare and submit weekly and monthly visa status and compliance reports.
• Conduct periodic audits of visa documentation to ensure completeness, accuracy, and compliance with company and immigration standards.
• Stay updated and knowledgeable about current immigration and visa policies, procedures, and requirements of New Zealand and Australia.
• Maintain and update visa processing templates, forms, and checklists as needed.
• Ensure confidentiality and proper handling of all visa and employee records.

Qualifications

• Bachelor's degree in Office Administration, Business Administration, or a related field.
• At least 1–2 years of administrative or secretarial experience (preferably in visa processing).
• Strong organizational and documentation skills with keen attention to detail.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Knowledge of immigration and visa procedures for New Zealand and Australia is an advantage.
• Professionalism, integrity, and confidentiality
• Adaptability and reliability in supporting team operations

Job Types: Full-time, Permanent

Benefits:

• Staff meals provided

Ability to commute/relocate:

• Malolos City: Reliably commute or planning to relocate before starting work (Preferred)

Location:

• Malolos City (Preferred)

Work Location: In person