Executive Secretary

Administrative Support:

• Manage the executive's calendar, schedule appointments, and coordinate meetings, conferences, and travel arrangements.
• Prepare and organize documents, reports, and presentations for meetings and business activities.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Maintain accurate records, databases, and filing systems to ensure efficient document management.

Communication and Coordination:

• Act as a liaison between the executive and internal/external stakeholders, including staff, clients, vendors, and partners.
• Screen and prioritize incoming communications, responding to inquiries and requests on behalf of the executive.
• Draft, edit, and proofread correspondence, memos, and other documents as needed.
• Coordinate communication and information flow between the executive and other departments within the organization.

Confidentiality and Discretion:

• Handle confidential and sensitive information with the utmost discretion and confidentiality.
• Maintain confidentiality in all interactions and ensure that sensitive information is protected from unauthorized access.
• Exercise good judgment and integrity in dealing with sensitive matters and maintaining trust with the executive and other team members.

Office Management:

• Ensure the executive's office operates efficiently by managing office supplies, equipment, and facilities.
• Organize and maintain office systems and procedures to streamline workflow and enhance productivity.
• Assist in the planning and coordination of special events, meetings, and projects as required.

Job Type: Full-time

Pay: Php17, Php30,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Employee discount
• Flexible schedule
• Flextime
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee
• Staff meals provided
• Transportation service provided

Location:

• Binondo (Preferred)

Work Location: In person