Accounts Specialist

1 day ago

San Fernando, Central Luzon, Philippines Office Beacon (Philippines) Inc. Full time ₱400,000 - ₱600,000 per year

Job Brief:The Accounting Accounts Specialist is responsible for managing financial transactions, maintaining accurate records, and ensuring the timely processing of accounts receivable (AR), accounts payable (AP), collections, and invoice-related tasks. This role also supports finance approvals, fulfillment, and pre-sales documentation. The ideal candidate has strong organizational skills, attention to detail, and the ability to work efficiently across multiple accounting systems and tools.

Duties and Responsibilities:

  • Accounts Receivable (AR): Track and reconcile customer balances; monitor payments for goods or services delivered but not yet paid.
  • Accounts Payable (AP): Process vendor invoices, manage unassigned freight charges, and resolve missing invoices through coordination with vendors.
  • Collections: Generate chase reports, follow up on outstanding balances, and ensure timely payment collection.
  • Credit Card Charges: Process and record credit card transactions accurately and reconcile them regularly.
  • Finance Approvals: Verify requests for accuracy and compliance prior to submission for approval.
  • Invoices: Request, validate, process, and reconcile invoices across systems; escalate discrepancies as needed.
  • Fulfillment & Pre-Sales Support: Assist with proforma documentation, pre-sales activities, and financial tasks related to order fulfillment.
  • System Management: Perform AP match processes and manage data within platforms such as UPS, Captiv8, Axis, and Sanmar.
  • Communication & Coordination: Respond promptly to internal and external emails, participate in team meetings (e.g., with Team Irving), and maintain effective collaboration with colleagues.
  • Reporting: Prepare and maintain chase reports, VTrust invoices, and other relevant financial and operational reports.

Qualifications:

  • Bachelor's degree in Accounting, Finance, or a related field (preferred).
  • Minimum of 2–3 years of experience in accounting or financial operations, with exposure to both AR and AP processes.
  • Strong understanding of general accounting principles and reconciliation methods.
  • Proficiency in NetSuite or similar ERP/accounting systems.
  • Excellent attention to detail, analytical thinking, and problem-solving abilities.
  • Strong communication and interpersonal skills for effective coordination with vendors and internal teams.
  • Ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment.

    Proficient in Microsoft Office Suite (Excel, Word, Outlook, Teams).

Core Attributes:

  • Reliable and accountable in managing financial processes.
  • Proactive in resolving discrepancies (e.g., missing invoices, unassigned freight).
  • Adaptable to evolving business needs and tools.
  • Collaborative, detail-oriented, and focused on accuracy and timeliness.

Tools & Systems:

  • NetSuite – Accounting and ERP management
  • Microsoft Word & Excel – Documentation and reporting
  • Microsoft Outlook & Teams – Communication and collaboration
  • UPS, Captiv8, Axis, Sanmar – Order, freight, and invoice processing systems

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