Document Control Specialist

4 days ago

Calumpit Bulacan, Philippines Firefly Electric & Lighting Corp. Full time

About the Role

Location: Calumpit, Bulacan

Role Type: Full-time

Reporting to: QMS and QC Manager

Department: Shared Services

Work Schedule: 5-day work week (onsite)

As a Document Control Specialist (Document Controller), you will be responsible for managing document control processes and systems, ensuring compliance with document management standards and regulations.

Other responsibilities include:

  • Implements, maintains, and manages document control systems and processes, including reviewing, processing, filing and archiving documents.
  • Assists the QMS Manager in the preparation of industry-specific quality standards, certifications, and regulations, staying updated on changes and developments.
  • Establishes and updates document control databases and coordinates with Project Teams to facilitate document exchange.
  • Performs quality checks on documents, resolves discrepancies, and collaborates with stakeholders to ensure accuracy and compliance of documents to quality and company standards.
  • Responsible for document retrieval and archiving ensuring documents are systematically labeled and stored (for easy retrieval, version control, and maintenance of accurate records).
  • Establishes document retention schedules, archiving, and proper disposal of outdated documents as well as maintaining the security of confidential documents.
  • Provides support and training to users on document management systems.

To succeed and grow in this role, you will be required to meet the following qualifications:

  • Bachelor's Degree in any course.
  • At least 3 years of work experience as a Document Controller or in a similar role.
  • Proficient in using document management software or systems.
  • Familiarity with quality management systems (e.g. ISO 9001) is highly desirable.
  • Certified ISO 9001:2015 Lead Auditor is an advantage.
  • Willing to be assigned in Calumpit, Bulacan.

About FELCO

At Firefly Electric and Lighting Corporation (FELCO), customer satisfaction is a commitment. Our mission is to elevate everyday experiences by providing accessible quality products and solutions that every Filipino deserves.

Since we started our operations in 2001, we have worked hard to build expertise and deliver quality products, reliable service, and trustworthy lighting and electrical solutions through our brands—Firefly, Royu, ECOLum, and Herks. Today, we continue to ensure a diverse range of premium products for our valued customers by introducing new categories and by partnering with internationally-recognized brands and products, such as Chint, ABB, and DCK.

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