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Assistant Finance Manager
2 weeks ago
To assist the Finance Manager in providing the company with monthly management
reporting that will ensure problem areas are recognized at an early stage, on a project basis.
To actively participate in ensuring effective
To analyze and recommend changes and/or improvements to the company's procedures and practices.
To partake in the responsibility of managing relationship with government
authorities and agencies relative to statutory reporting requirements and other relevant tax compliance requirements.
DUTIES AND RESPONSIBILITIES:
CORPORATE FINANCE - assist FM in the following:
1. Banking facilities.
2. Compliance with BoD requirements.
3. Perform corporate admin and paralegal functions.
4. Liaise/Coordinate with Company Secretary for the preparation, execution
and issuance of legal documents as required.
5. Ensure SEC compliance with mandatory reportorial and other
requirements.
TAX MANAGEMENT:
1. Ensure tax compliance in accordance with government tax regulations.
2. Supervise preparation and lodgment of all tax returns.
ACCOUNTING:
1. Set reporting deadlines in accordance with COMPANY policy and ensure
they are met.
2. Review all reports prepared by the Finance staff.
3. Ensure intercompany accounts are reconciled on a monthly basis.
INTERNAL CONTROL:
1. Review the COMPANY'S internal controls especially in relation to inventory
and fixed assets to ensure adequate safeguards are in place.
2. Monitor and report on the periodic internal control review.
3. Train and delegate internal control assessments and audit to the member
of the Finance/ Accounting team to ensure continuity of internal control
review and ensure the Company's accountants have adequate field
knowledge of operations for their appreciation and better understanding of
the business.
BUDGETING:
1.Actively involve in budget preparation.
2. Analyze financial performance.
3. Discuss with relevant department heads on a monthly basis or as required
and in accordance with reporting schedules significant variances in actual
costs versus budgets.
CASH-FLOW MANAGEMENT:
1. Monthly and semi-monthly cash flows.
2. Provide analysis and recommendations on movement of funds to/from
fixed deposits, whilst maximizing interest income.
3. Minimize forex losses by prudent forex management.
4. Develop relationships with banks for available facilities efficiently manage
bank and other borrowings.
INSURANCES:
1. Responsible for coordinating all company insurances and liaison with
company risk advisors.
2. Ensure and/or facilitate processing of claims from insurance companies.
ACCOUNTING PROCEDURES AND PRACTICES:
1. Review, develop and recommend appropriate, and communicate
approved accounting procedures and practices to staff.
PEOPLE MANAGEMENT:
1. Manage subordinate staff.
2. Coordinate subordinate staff appraisals.
OTHER DUTIES AS REQUIRED:
1. Ad hoc/special projects
2. Expats payroll.
3. Ensure all Permits and License to Operate (LTO) requirements are
paid/met without penalty.
4. Represent the COMPANY with the different government agencies
5. Manage, develops, trains and mentors staff/direct reports for succession
planning and provides constructive performance feedback and appraisals, and
takes appropriate corrective action to address performance and conduct
issues.
6. Ensure tasks are appropriately delegated and completed by monitoring
performance against predetermined standards and requirements and holding
staff/direct reports accountable for meeting expectations.
7. Strengthening and promoting a "DUTY OF CARE" mind-set.
8. Comply with all quality, safety, health and environment requirements
and observes all company policies and procedures;
9. Perform other tasks that may be assigned by the superior from time to
time.
