Appointment Setter
10 hours ago
Virtual Assistant – Podcast Guest Appointment Setter + Graphic Design & Website
Company:
PT Naga Rubi Inovasi
Location:
Remote (Philippines-based applicants preferred)
Employment Type:
Contract – Part Time (~40 hours/month)
Compensation:
USD 150/month
(startup budget until growth)
Company Description
We are launching
The Time Compass Show
—a new interview-driven podcast exploring how innovators, creators, and entrepreneurs navigate pivotal moments and map their own future.
Role Description
This is a
remote contract role
averaging
40 hours per month (≈10 hrs/week)
.
Your primary mission:
research, find, and book at least one confirmed podcast guest every week
.
You will also create promotional graphics and update our website, but appointment setting is the
top priority
.
Key Responsibilities
Guest Research, Appointment Setting & Coordination (Primary – 60% of time)
- Identify high-quality guests
who meet criteria such as: - Regularly appear on other podcasts or industry panels.
- Are executives, founders, or recognized thought leaders in their field.
- Maintain a significant social media presence with engaged followers.
- Write and send outreach emails/LinkedIn messages.
- Follow up, negotiate times, and manage calendar invites.
- Maintain an organized guest pipeline spreadsheet.
Graphic Design (20% of time)
- Create episode cover art and social media graphics.
- Maintain a consistent, modern brand look using Canva or Adobe Creative Suite.
Website Maintenance (20% of time)
- Update and manage our website weekly with new episodes, guest bios, and links.
- Apply light custom CSS/HTML tweaks for layout or style changes.
Sample Weekly Workflow
- Research (Monday):
Compile a list of at least 10 qualified prospects who meet the above guest criteria. - Outreach (Tuesday–Wednesday):
Send personalized invitations to each prospect. - Follow-Up (Thursday):
Respond to inquiries, confirm details, and secure a recording slot. - Calendar & Prep (Friday):
Send final confirmation and share briefing notes with the host.
Minimum Performance Goal:
- At least 1 confirmed guest booking per week
that
you
sourced and scheduled.
Qualifications
- 5+ years
of experience in marketing, appointment setting, lead generation, or customer service. - Demonstrated ability to
independently book meetings or secure high-profile guests
. - Excellent written and spoken
English
communication skills. - Graphic design skills (Canva or Adobe Creative Suite).
- Familiarity with or similar platforms; able to edit basic CSS/HTML.
- Highly organized, self-motivated, and able to work remotely without supervision.
- Podcast or media industry experience is a plus.
- Bachelor's degree in Communications, Marketing, Business, or related field preferred.
Compensation & Hours
- Fixed rate: USD 150 per month
(approx. 40 hours total). - Flexible schedule; occasional virtual check-ins required.
To Apply:
- Add a short cover letter to your resume highlighting your appointment-setting successes
- Links to any design portfolio or sample graphics
-
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