Commercial Sales

3 days ago

Angeles City Pampanga Philippines Brainbox Full time ₱1 - ₱2 per year

About Brainbox

Brainbox is different from every other BPO.  It's not just the amazing culture, strong brand, loyal customers and talented staff - it is deeper than that.  The Brainbox core value of 'Always Be Kind' is embedded in every policy, decision, and every day.  We develop our people, and the Philippines management team is all Filipinos.  Everything we do aims to provide people with a work culture that helps them improve every single day. From unlimited training to HMO benefits from day 1, we want our people to love what they do and become the best versions of themselves.

We are looking for a Commercial Sales & Leasing Administration Support Officer to provide high-level administrative, marketing, and client-service support across commercial sales and leasing.

Key duties

  • Property & listing admin
  • Prepare and maintain listings on internal systems and portals (e.g., Commercial Real Estate, ).
  • Maintain complete property files (authorities, titles, plans, keys register).
  • Build IMs, brochures, data packs; track ad spend vs budget; process adjustments/withdrawals promptly.

Contract & lease admin

  • Prepare standard contracts/offers/lease docs as directed.
  • Liaise with solicitors/settlement agents/property managers to hit deadlines.
  • Track milestones (acceptance, DD, finance, execution).
  • Manage execution packs and e-signing (DocuSign).
  • Handle confidentiality and privacy correctly.

Finance & compliance admin

  • Raise/track invoices (marketing, fees, settlements).
  • Prepare commission sheets for review.
  • Follow trust accounting procedures; keep audit-ready records.

Marketing & client support

  • Coordinate photos, floor plans, signage, website and social listings.
  • Draft ad copy aligned to brand.
  • Triage/respond to landlord/tenant/buyer enquiries within SLA.
  • Assist proposals/pitches/market appraisals.

CRM & systems

  • Maintain CRM (e.g., Re-Leased, MRI, Box+Dice, Rex); ensure clean data and activity logs.
  • Generate reports/dashboards for sales meetings.
  • Keep digital filing current and logically stored.
  • Monitor enquiry/inspection/marketing performance data.

Team & office support

  • Schedule meetings, take minutes, manage general correspondence.
  • Coordinate access/keys/inspections.
  • Suggest and implement process improvements.

Systems & Tools expected

  • CRM: Re-Leased, MRI, Box+Dice, Rex.
  • Portals/marketing: Commercial Real Estate, ; company website + socials; Canva or Adobe InDesign.
  • E-signing: DocuSign.
  • Office: Microsoft 365 (Word/Excel/PowerPoint/Outlook); Teams/SharePoint.
  • Trust/PM systems (nice-to-have): Property Tree, PropertyMe, Console.

Must have attributes

  • Meticulous attention to detail; zero-defect mindset on documents.
  • Organised, deadline-driven, proactive communicator.
  • Clear written English; confident, professional email tone with Australian clients.
  • Handles sensitive information discreetly; understands compliance expectations.
  • Process thinker who suggests improvements and follows through.
  • Calm under pressure; comfortable juggling priorities.

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