Executive Assistant to the Managing Director

2 weeks ago

San Fernando, Central Luzon, Philippines Resourcestaff Full time


RSS is seeking for an experienced Executive Assistant to join our established team. In this role, the successful candidate will be required to work closely with clients and stakeholders.

About us

RSS are dedicated to establishing ourselves as a forefront leader in the resourcing sector globally and we are committed to consistently delivering exceptional value to our clients. Our focus extends beyond excellence in products and services; we prioritize fostering employee satisfaction, cultivating trust, and perpetually innovating to elevate the overall experience for our stakeholders.

Why choose us?

  • Day shift
  • HMO Coverage from Day 1: Includes one FREE dependent.
  • Free unlimited coffee (and other warm drinks)
  • Weekends off
  • Competitive renumeration
  • Employee referral incentive program
  • 13th month salary
  • Government contributions Social Security System, PhilHealth, Pag-Ibig, TIN
  • Opportunities for promotions within RSS
  • Paid training and development
  • Transportation service provided
  • Inclusive, supportive and fun company culture.

Position Summary:

We are seeking a highly organised and proactive Executive Assistant to provide direct support to the Managing Director. This role is integral to ensuring smooth business operations, managing priorities, and enabling the Director to focus on strategic initiatives. The ideal candidate will have strong experience in business or office management, with a solid background in contract law and a proven ability to manage complex tasks efficiently.

Key Responsibilities:

  • Manage the Directors emails, calendar, and travel arrangements.
  • Liaise with office staff, accounts, directors, senior managers, and legal representatives.
  • Attend meetings on behalf of the Director, take detailed notes, and highlight key actions or issues.
  • Review business documents, identify risks or concerns, and draft professional email responses.
  • Oversee administrative tasks, including file management, password storage, and system/software research, providing clear reports and market analysis.
  • Coordinate with suppliers, clients, and external partners on behalf of the Director.
  • Make follow-up calls to staff and clients as required.
  • Support legal and commercial matters by gathering information, reviewing purchase order terms and conditions, and ensuring documentation is prepared for the legal team.
  • Monitor staff performance and provide support in line with business needs.

Requirements:

  • Proven experience in Executive Assistance, Office Management, or Business Management.
  • Strong knowledge of Australian contract law and business operations in a construction or related industry is highly desirable.
  • Excellent organizational, communication, and multitasking skills.
  • Ability to work independently, exercise discretion, and make sound judgments.
  • Strong problem-solving skills and adaptability in a fast-paced environment.
  • Proficient in Microsoft Office Suite, and other business tools/software.
  • High level of professionalism and confidentiality.

  • Executive Assistant

    8 hours ago

    San Fernando, Central Luzon, Philippines CO Careers Full time

    Position Title:Executive AssistantWork Set Up:On-siteSchedule:4:00 PM - 1:00 AM PHTJob Location:Clark Outsourcing - Building 35 Philexcel Business Park, Clark PampangaQuick Rundown:As an Executive Assistant to the Director, you will play a key role in enhancing the Director's effectiveness by providing high-level support across a range of administrative,...

  • Executive Assistant

    8 hours ago

    San Fernando, Central Luzon, Philippines Jobs360 Full time

    Purpose of the RoleThe purpose of this role is to provide an executive level of support to the Director. Performs all secretarial and administrative support functions throughout the business enabling the director to focus on strategic priorities rather than day-today operational tasks.Main TasksCalendar & Schedule Management – organising and maintaining...

  • Executive Assistant

    9 hours ago

    San Fernando, Central Luzon, Philippines The Lead Tree - Clark Outsourcing Full time

    Position Title: Executive AssistantWork Set Up: Work From HomeSchedule: 09:00 PM to 6:00 AM PH TimeQuick Rundown:We are seeking a highly proactive and detail-oriented Executive Assistant to directly support our CEO. This role requires someone who is an AI native, technologically adept, and capable of managing both executive-level administrative tasks and...

  • Executive Assistant

    7 hours ago

    San Fernando, Central Luzon, Philippines Integrated Airline Group, Inc. Full time

    Preparing financial statements, reports, memos, invoices letters, and other documents.Answering phones and routing calls to the correct person or taking messages.Handling basic bookkeeping tasks.Filing and retrieving corporate records, documents, and reports.Researching and conducting data to prepare documents for review and presentation by boards of...

  • Director of Sales for an International Hotel Brand, Central Luzon, Philippines

    9 hours ago

    San Fernando, Central Luzon, Philippines Transitions Executive Search + Hr Business Solutions Full time

    Job DescriptionDirector of Sales for an International Hotel Brand, Central Luzon, Philippines   An international hotel brand is looking for a Director of Sales to join its sales and marketing team.  Reporting to the Director of Sales and Marketing, the successful candidate develops and executes sales strategies to maximize hotel revenue by driving group...

  • Executive Assistant

    8 hours ago

    San Fernando, Central Luzon, Philippines MVP Asia Pacific Inc. Full time

    Job Description:Administrative Support:Conduct daily morning check-ins with the Managing Director to review priorities.Manage multiple email inboxes (i.e., file, reply, and flag important items).Learn and maintain the business's tone of voice for email replies.Coordinate and schedule appointments via email and online calendar tools.Brief in information...

  • Executive Assistant/Customer Service

    8 hours ago

    San Fernando, Central Luzon, Philippines The Lead Tree - Clark Outsourcing Full time

    Position Title: Executive Assistant / Customer ServiceWork Set Up: OnsiteSchedule: 9:00 PM to 6:00 AM PH TimeJob Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark PampangaQuick Rundown:As an Executive Assistant Customer Service, you will be the frontline ambassador for our company, providing exceptional service to our valued customers...

  • Executive Assistant

    8 hours ago

    San Fernando, Central Luzon, Philippines CO Careers Full time

    Position Title:Executive AssistantWork Set Up:Work From HomeSchedule:09:00 PM to 6:00 AM PH TimeQuick Rundown:We are seeking a highly proactive and detail-oriented Executive Assistant to directly support our CEO. This role requires someone who is an AI native, technologically adept, and capable of managing both executive-level administrative tasks and...

  • Executive Assistant

    9 hours ago

    San Fernando, Central Luzon, Philippines Resourcestaff Full time

    RSS is seeking for an experienced Executive Assistant to join our established team. In this role, the successful candidate will be required to work closely with clients and stakeholders.This role is based in Clark Pampanga.About usRSS are dedicated to establishing ourselves as a forefront leader in the resourcing sector globally and we are committed to...

  • Executive Assistant

    8 hours ago

    San Fernando, Central Luzon, Philippines Resourcestaff Full time

    RSS is seeking for an experienced Executive Assistant to join our established team. In this role, the successful candidate will be required to work closely with clients and stakeholders.About usRSS are dedicated to establishing ourselves as a forefront leader in the resourcing sector globally and we are committed to consistently delivering exceptional value...