Data Entry Officer

1 day ago

Manila, National Capital Region, Philippines STAFF X Full time $30,000 - $50,000 per year

POSITION OVERVIEW

As a Data Entry Clerk, you'll be responsible for liaising with schools pre-photo day to accurately collect student and staff information, ensuring all data is entered into the system correctly. Post-photo day, you'll match images to names and verify records to maintain a high level of accuracy and efficiency across all production processes.

KEY RELATIONSHIPS

This role works collaboratively with other roles within the organization to deliver shared goals and objectives.

Internal Relationships:

  • Resource Centre Manager

  • Directors

  • LIRC departments

  • Customer Service and Administration team

KEY RESPONSIBILITIES

  • Liaise with schools prior to photo day to collect and confirm accurate student and staff data

  • Enter collected data into internal systems with a high level of accuracy and attention to detail

  • Maintain up-to-date records and resolve any discrepancies in school provided data

  • Assist in all aspects of Data Department from, pre, post, groups & match individual images to corresponding names and IDs (etc.)

  • Coordinate with internal teams to support seamless workflow and ensure jobs are completed to KPIs standards

  • Assist with database updates and perform regular audits to ensure data integrity

  • Manage deadlines and priorities tasks to meet production schedules

  • Update the production database and/or CRM (google docs)

  • Maintain high standards of attention to detail

  • Follow booking sheets, layout designs requests, production schedules

  • Perform quality checks and report inconsistencies to the Branch or Resource Centre Manager

  • Maintain a clean, safe and organized work environment

  • Maintain regular communication via email to our branches and update the branches on any delays or inconsistencies

QUALIFICATIONS AND EXPERIENCE

  • Proven work experience in Timestone is essential

  • Demonstrated Quality Management skills

KEY SELECTION CRITERIA

  • Strong interpersonal skills, with the ability to communicate, lead and motivate staff/team members

  • Skilled in technology applications and proficient in Timestone

  • High level of attention to detail and accuracy, and a commitment to delivering exceptional results

  • Exceptional time-management and organisational skills, with the ability to prioritise tasks and work under pressure

  • Self-motivated and ability to work autonomously, as well as contribute to a high- performing team environment

  • Strong decision-making skills, with the ability to problem-solve and be resourceful and proactive when issues arise

PERSONAL ATTRIBUTES

  • Strong communication skills, with the ability to interact internal and external stake holders

  • Highly developed organisational and time management skills, with demonstrated ability to meet deadlines

  • A positive team player and who engages collaboratively with teams and encourages others

  • High level of attention to detail and accuracy, and committed to delivering exceptional results

  • Present and conduct yourself with impeccable honesty and integrity at all times to maintain the high standards of the client's business and brand

  • Good people skills and show, courtesy and respect at all times

  • A professional attitude and uphold company policies and procedures to maintain excellence

  • Flexibility, with a willingness to undertake a variety of tasks

  • A positive 'can-do' attitude

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