General Cashier

GENERAL CASHIER

Job Summary

Provides monetary exchange service of the hotel by accurately recording all payment receipts, handling its safekeeping and subsequent banking. Handles other banking and foreign exchange requirements. Ensures the hotel is compliant with all BSP regulations on monies, monetary instruments, and forex. Handles and is responsible for the Petty Cash Fund and House Change fund of the resort/hotel. Draws up contracts for new cash fund handlers and keeps record thereof. Reports to the Accounting Manager.

Duties and Responsibilities:

Cashiering:

• Retrieves and counts cashier remittances/cash drop, including foreign currencies, and validates these against system reports. Prepares and verifies cash short/over report, by cashier, for appropriate action. All this is done daily.
• Prepares the General Cashier's Report in a timely and accurate manner, making sure all is accounted for and reconciled.
• Verifies direct payments of clients, ensuring all direct deposits are recorded daily.
• Issues acknowledgement receipts for payments made to the account of the resort/hotel.
• Updates bankbook/accesses bank accounts online of all bank accounts daily, to facilitate bank reconciliation by General Accounts.
• Prepares the weekly fund requirement of the hotel/resort vis-a-vis funds available and coordinates the same with the Accounting Manager.
• Releases checks to suppliers and reports the same to the AM.
• Provides financial information and data for decision-making, as needed.

Petty Cash and Other Cash Funds Administration:

• Assume responsibilities as custodian of the petty cash fund and observe proper safekeeping procedures.
• Evaluate, control, and facilitate processing of cash advance requisitions deemed proper for petty cash disbursements.
• Check, follow-up, and gather documents required to address unliquidated petty cash advances; and,
• Maintain accurate and updated records, compile valid and complete support documents, observe established schedules and deadlines, prepare reports and requisitions, and seek proper approval to facilitate disbursements, liquidation, and replenishment of the petty cash fund.
• Prepares contracts for new cash handlers before releasing funds, keeps these contracts on file and voids them upon return of funds.
• Performs bank audits on all cash handlers' safety deposit boxes, as scheduled.
• Handles the House Change Fund, ensuring steady stock of small bills for operations' requirements.

Foreign Exchange Monitoring:

• Gather and validate pertinent data, update the system, and maintain records of rates and details on foreign exchange, ensuring compliance with BSP regulations on such.
• Check, clarify identified discrepancies, consolidate support documents, and prepare accurate records and periodic reports of transactions undertaken on foreign currencies

Payment Releasing:

• Handle inquiries, coordinate, and follow-up concerns regarding the release of payments to suppliers, contractors, and employees.
• Record, process, and obtain valid and complete support documents for payments disbursed to suppliers, contractors, and employees (non-atm payroll) and for funds replenishment, within approved schedule; and,
• Monitor, observe security measures, and prepare reports and updates on payments endorsed for proper releasing to designated recipients.

Accounting Services Support:

• Gather and validate data, review entries, compile support documents, update records, and prepare reports required to undertake bank reconciliation on a periodic basis.
• Monitor, analyze, and interpret cash position and prepare the General Cashier's Report on a daily basis.
• Monitor, safekeep, account, and control issuance of Acknowledgement Receipts (AR) booklets.
• Maintain updated records, generate reports, check and validate to ensure completeness and accuracy of pertinent data.
• Perform assigned bookkeeping and accounting support functions; and,
• Render logistical and administrative support in addressing accounting-related undertakings, as deemed necessary.

Records and Database Management:

• Update and operate the system, observe and check compliance to established Data Entry Standards, ensuring accuracy, confidentiality, and integrity of database and information.
• Maintain and implement a filing and storage system for files, records, correspondence, reports, and other documents, ensuring efficient files and record retrieval.

Embody the BE Culture

• Participate in brand-building activities, to include but not limited to corporate events, community efforts, and gatherings.
• Keep any information that is deemed internal to the company, its trade secrets, and other related information in the strictest confidence.
• Adhere to and demonstrate the company's set of corporate values, and abide by the policies and procedures of the company for the employees.
• Be flexible to perform other related tasks/duties relevant to the Department/Company as may be assigned from time to time.

Job Type: Full-time

Benefits:

• Additional leave
• Company events
• Health insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Work Location: In person