Real Estate and Risk Manager

Job Summary:

The Cebu Real Estate and Risk Manager is responsible for the strategic oversight and operational execution of comprehensive property & facility-related management, real estate administration, and risk mitigation across the Lexmark Cebu Sites. This role ensures the optimal performance, safety, and compliance of all physical assets by integrating property leasing and sub-leasing strategies with proactive maintenance, vendor coordination, and budget management. In addition to safeguarding personnel and assets through robust physical security measures, the manager also leads business continuity planning (BCP), emergency response team (ERT) readiness, and risk assessments to ensure organizational resilience. By aligning property & facility-related operations with corporate objectives, this role enhances tenant satisfaction, maximizes asset value, and supports long-term business growth.

Duties and Responsibilities:

Comprehensive Property & Facilities Management:

• Strategic and operational oversight of all property and facility-related activities within the Lexmark Cebu Sites.
• Coordinate sub-leasing arrangements to optimize space utilization and generate additional revenue where applicable.
• Manage the full lifecycle of property leases, including negotiations, renewals, and terminations.
• Manage property budgets, financials, and reporting to ensure cost-effective operations.
• Ensure compliance with local, state, and federal regulations related to real estate and property management.
• Coordinate with contractors, vendors, and service providers for property maintenance, repairs, and improvements.
• Conduct regular property inspections to identify and address any issues promptly

Physical Security & Risk Management:

• Develop and implement robust security policies and procedures to safeguard personnel and assets.
• Conduct regular risk assessments and security audits to identify vulnerabilities and implement corrective measures.
• Provide strategic and tactical objectives to the third-party security contractor, establish service level agreement, and performance evaluations cycles.
• Oversee the installation, maintenance, and monitoring of security systems such as CCTV, alarms, and access control systems.
• Respond to security incidents and emergencies, providing leadership and coordination to ensure swift resolution.
• Oversee the development, maintenance, and testing of the Business Continuity Plan to ensure critical functions, recovery objectives, and interdepartmental coordination support seamless operations during disruptions.
• Lead the establishment and ongoing development of a cross-functional Emergency Response Team to ensure readiness for various emergency scenarios.
• Develop and maintain crisis communication protocols to ensure timely, accurate information flow, coordinating with corporate communications, LGUs, and emergency responders, while keeping updated contact lists and communication trees for rapid mobilization.

Strategic Real Estate Management

• Develop and execute long-term strategies for property management and security to align with organizational goals.
• Identify opportunities for cost savings, efficiency improvements, and revenue generation through effective leasing and sub-leasing strategies.
• Stay updated on industry trends, best practices, and technological advancements in real estate and security management.
• Purchase order management of supported locations (e.g., ANZ, AP, and NA) specific to Occupancy and real estate.
• Tenant Relations and Satisfaction
• Foster positive relationships with tenants to ensure high levels of satisfaction and retention
• Address tenant concerns and requests promptly and professionally.
• Implement initiatives to enhance the tenant experience and create a safe, welcoming environment

Financial Performance

• Prepare and manage annual budgets, sub-leasing revenue forecasts, and financial reports.
• Monitor and analyze financial performance metrics to ensure profitability and cost-effectiveness.
• Implement strategies to optimize revenue streams and control expenses.
• Conduct financial analysis to support decision-making and strategic planning.
• Ensure timely collection of rents and other income and manage accounts payable and receivable.

Leadership and Management

• Lead and mentor a team of real estate and security partners, fostering a collaborative and high-performance culture.
• Conduct regular team meetings, performance evaluations, and provide ongoing training and development opportunities.
• Promote a culture of safety, security, and continuous improvement within the team

Compliance & Safety

• Ensure all properties comply with relevant property laws and safety regulations.
• Stay updated on industry trends and advancements in building technologies.
• Implement safety protocols and conduct regular safety drills and inspections.

Vendor Management

• Establish and maintain strong relationships with vendors and service providers.
• Negotiate contracts and agreements to ensure favorable terms and conditions.
• Evaluate and select new vendors as needed to meet organizational requirements.

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