Project Coordinator

The Center for International Private Enterprise (CIPE) strengthens democracy around the globe through private enterprise and market-oriented reform. CIPE is one of the four core institutes of the National Endowment for Democracy and an affiliate of the U.S. Chamber of Commerce. Since 1983, CIPE has worked with business leaders, policymakers, and civil society to build the institutions vital to a democratic society. CIPE's key program areas include enterprise ecosystems, democratic governance, business advocacy, anti-corruption & ethics, and trade.

Position: Project Assistant

Position Type: Project-based (11 months)

Location: Manilla, Philippines

Reporting to: Country Director

Overview
CIPE advances transparency and accountability to foster economic and democratic resilience. The Project aims to advance economic and democratic resilience by promoting government, business, and civil society partnerships in strengthening beneficial ownership transparency. By building strong coalitions and advocating for open, accountable ownership structures, the project will empower stakeholders combat illicit finance, reduce risks of corruption and counter malign influence—creating a level playing field for responsible businesses, boosting investor confidence, and enhancing the integrity and accountability of markets and democratic institutions across emerging economies.

Position Summary
The Project Coordinator will serve as the focal point for all project activities, providing comprehensive project management, stakeholder coordination, and administrative support to ensure effective and timely implementation of the project in the Philippines and Indonesia. The Coordinator will support CIPE's partner relations and project implementation through effective coordination, knowledge sharing, and technical support. The role will ensure that CIPE's implementing partners and activities deliver high-quality outputs in line with project goals. The Coordinator will also contribute to learning initiatives, capacity strengthening, and communications for broader stakeholder engagement. The role requires a professional with strong project management and stakeholder engagement experience, and solid background and understanding of beneficial ownership (BO) concepts, international standards (e.g., from the Financial Action Task Force (FATF) and Extractive Industries Transparency Initiative (EITI)), tools, and data use cases. Experience in governance and transparency, anti-corruption initiatives, and illicit financial flows, including familiarity with relevant laws and policies related to corporate transparency and BO disclosure is key to ensuring project compliance and effectiveness. 

Tasks and Activities
Project Management, Partner Engagement and Capacity Building

Act as liaison between CIPE and partners to implement project activities and address implementation issues and bottlenecks.Develop and maintain detailed project work plans, timelines, and milestone tracking systems.Coordinate daily project management implementation, ensuring activities align with project objectives and donor requirements.Monitor project progress against planned targets and recommend adjustments as necessary.Manage project budget allocations and financial reporting in coordination with CIPE Asia regional team, Anti-Corruption and Governance Team, and grants and finance teams.Organize and facilitate regular team meetings, stakeholder consultations, and project review sessions.Design and deliver training sessions, workshops, or mentoring to strengthen partner organizations' skills and systems.Facilitate peer-to-peer learning and exchange opportunities between partners. Supports partners in adopting tools and practices for effective program reporting Stakeholder Engagement and Thought Leadership Build and maintain relationships with government agencies, business associations, civil society organizations, and development partners.Facilitate multi-stakeholder dialogues and consultation processes.Support partnership development and maintenance with key advocacy networks and business organizations.Manage communication with international partners and regional transparency and anti-corruption networks.Support the documentation, packaging, and dissemination of knowledge, lessons learned, and success stories from partner initiatives.Facilitate knowledge-sharing forums, roundtables, or dialogues on thematic issues relevant to the project.Contribute to the development of knowledge products such as briefs, case studies, or policy notes. Monitoring and Evaluation and Related Technical SupportPrepare monthly, semi-annual and annual progress reports for donors and stakeholdersCoordinate preparation of project communications, newsletters, and public materialsSupport the collection, consolidation, and analysis of partner reports and data against project indicators.Assist in tracking progress toward outcomes and ensuring quality of partner contributions to M&E processes.Participate in partner feedback mechanisms and learning reviews.Assist in problem-solving and troubleshooting to address technical challenges faced by partners.Support evidence generation and application of best practices relevant to project goals. Communication and OutreachDraft and edit communication materials highlighting partner initiatives and achievements.Coordinate visibility activities (e.g., social media posts, podcasts, website features, partner spotlights).Ensure alignment of partner communications with CIPE's branding and messaging guidelines.

Qualifications

Education: A bachelor's degree in in law, public policy, economics, finance, accounting, or a related governance/IT field, ideally complemented by specialized training in beneficial ownership transparency. Advanced or master's degree is highly desirable.

Experience: At least seven (7) years of progressively responsible experience in project management, private sector development, and/or advocacy and research in governance and transparency, anti-corruption initiatives, and illicit financial flows including work with registries, regulators, and private sector organizations or financial institutions on BO requirements. Familiarity with relevant laws and policies related to corporate transparency and BO disclosure is preferred.  Knowledge of the specific sector's regulations and dynamics (i.e. extractive/ critical minerals, energy, banking, real estate and online gaming) is an advantage.

Multi‑stakeholder engagement and implementation: Proven track record in coordinating across ministries, regulators, private sector organizations such as chambers of commerce and business associations, and civil society in designing roadmaps, drafting procedures/guidance, running pilots, training users, and iterating systems based on feedback.

Organizational & Problem-Solving Skills: Strong organizational skills for managing multiple tasks and deadlines, and effective problem-solving skills to navigate complex challenges are vital

Research and Analytical Skills: Experience in conducting policy research, stakeholder mapping and consultations, writing policy briefs, and providing recommendations for policy change including the ability to research and interpret laws and regulations on beneficial ownership, assess policy options and their political‑economic feasibility, and translate evidence into clear, actionable recommendations in drafting for laws, regulations, and implementing guidelines
Communication Skills: Excellent written and verbal communication skills are necessary for effectively communicating with stakeholders, crafting persuasive messaging, and disseminating accurate information suitable for a global audience. Ability to tailor messages for different audiences and channels.

Collaboration and Networking: Demonstrated ability to collaborate with diverse stakeholders, including government agencies, private sector organizations, media organizations, academic institutions.

Ethical Standards: Commitment to upholding ethical standards and integrity in all aspects of work, including the handling of sensitive information and engagement with diverse stakeholders.

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