Internal Audit Officer

a. Job Summary:

An Internal Audit Officer is primarily responsible for bridging multiple forms of communication across the company:

• Operational. Supervision of the internal auditor/s assigned to carry out the day-to-day internal audit function based on the annual internal audit plan.

• Operational. Reinforcing 360 performance feedback mechanism.

• Tactical. Project administration and direct handling of complex/ highly specialized projects.

• Strategic. Addressing observations/ findings via collaborative and cohesive insights with process owner/ subject matter expert/ business unit.

b. Duties & Responsibilities:

1. Functional – Internal Audit Operation

1.1 Project Management.

1.1.1 Ensure timely execution of deliverable across phases of an audit engagement; from sending an engagement letter up to submission of audit report.

1.1.2 Proper coordination regarding various planning phases of an engagement, including staff requirements, scheduling and the assignment of work to be performed by the Internal Auditors.

1.1.3 Supervise audit team to ensure quality and monitor each engagement assigned to ensure that work is proceeding on schedule.

1.1.4 In some instances, manage handling complex audit procedures in a regular engagement and a functional role in a special engagement at a same time.

1.2 Operational Excellence.

1.2.1 Documentation. Make sure the minimum required documentations and working papers are present on all the assignments.

1.2.2 Refinement of audit observation. Such refinement establishes a common understanding of the observation and how will this observation be addressed in a more collaborative effort across related business unit in a timely manner.

1.2.3 Monitoring of action plans. Conduct monitoring and follow-up of identified and agreed action plansfrom responsible personnel identified per audit observations.

1.3 Quality.

1.3.1 General. Perform audits for business operation, finance, compliance with policies and procedures, risk and controls assessments and fraud audits – both regular and special engagements.

1.3.2 General. Evaluate risk and enhance internal controls to improve operational efficiency.

1.3.3 Specific. Ensure efficient (time-bound) to effective (cohesive) execution of interview schedules ranging from understanding the business, walkthrough, inquiry for validation of control exceptions, communicating a well-coordinated observation and resolution across related business unit/s up to providing supplemental discussions during closing to audit committee level of meetings

1.3.4 Specific. Perform detailed review of working papers; ensuring (at a least) that working papers properly addresses the reports made to the management.

1.3.5 Specific. Establish a refined audit observation, recommendations and actions to be taken (which should include cost savings measure and process improvements).

1.4 Relationship Building. Develop and maintain good working relationships with client management by utilizing a well versed diplomatic communication across business unit; on executing interviews from understanding, validation/ confirmation, monitoring up to closing of audit observations and action plans.

1.5 Strategic Audit Planning. Support towards evaluation of audit plan and preparation of the Internal Audit Planning memo.

1.6 Reinforcing Performance Review and Feedback. Initiates timely conversation on giving feedback (downward) to internal auditors and vice versa (upward) in aspects of project management, people management and quality of engagement being performed

c. Occasional, Special Duties, Special Projects:

• Automation. Support the Department's gradual full automation initiatives on its internal audit workspace by familiarization on the system tools to be used and on the efficient execution of testing the system tools up to its actual live implementation.

• Risk Management. Support the Department's pioneering initiative to establish FLI's Risk Management Arm; up to its full realization of the revised charter of the Audit & Risk Oversight Committee.

• Budget. Monitor departmental budget to ensure actual expenses are less than the budgeted amounts

• People Activities. Encouraged participation in company-initiated events and activities.

• Employee Development. Attend and participate in internal (company-initiated) and external trainings and seminars.

3.0.RELATIONS

a. Internal

• All Departments & Subsidiaries

b. External

• Training Institutions

• GT Capital Reporting

4.0.JOB SPECIFICATIONS

a. Education

• Bachelor's degree Accounting, Finance, or equivalent combination of education.

• Preferably a CPA

• Professional audit certifications preferred (e.g., CIA CISA, CFE)

b. Job Experience

• Audit experience in internal or external, accounting, risk management, financial analysis, information systems compliance/regulatory experience.

• At least three (3) years of audit experience in public accounting or internal audit

• Experience in a Real Estate/ Construction Company is a must

c. Skills/ Competencies Required

Hard:

• Demonstrated technical abilities in selected areas (audit, accounting, regulatory, compliance, risk, etc.)

• Experience with accounting software (SAP is an advantage)

• Intermediate to Advance Microsoft Word, Excel and PowerPoint skills (e.g., managing spreadsheets and pivot function, creating charts and preparing basic presentation materials for reporting purposes)

Soft:

• High leadership and interpersonal skills

• Good analytical, project management and people management skills

• Must be capable of delivering a well-coordinated results to senior management

• Able to view controls issues and concerns from the perspective of the Board of Directors and Senior Management