Paralegal Support

3 days ago

Mandaluyong City, National Capital Region, Philippines IBEX Global Solutions (Philippines) Inc. Full time ₱250,000 - ₱350,000 per year

Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs.

  • Assists attorneys and paralegals with preparation of a wide range of legal documents including wills, trusts, probate pleadings, corporate documents, entity formation documents, and other legal documents under the attorney's direction.
  • Schedules hearings, maintains calendar, and tickler system for all deadlines.
  • Assists in preparing for hearings, trials (both jury and non-jury), file preparation, coordination and interview of witnesses, exhibits, and basic research.
  • Prepares correspondence under direction of attorneys.
  • Collects, organizes and maintains comprehensive client and matter information in a central digital file to be used in the administration of each matter, including the accurate preparation of new client and matter intake forms. Maintains data easily accessible to all users.
  • Closes or directs closing of files. Receives, reviews, and discusses inactive matter list with attorney and advises Records on which matters to close.
  • Assists attorneys with accounts receivable collections.
  • Utilizes IntelliPad CRM for seminars, events and holiday gift and card client lists.
  • Assists attorneys to set-up and/or keep Social Media accounts updated to match their biographies on the firm website.
  • Screens telephone calls, visitors, and answers and directs inquiries to appropriate attorney.
  • Performs various clerical duties including but not limited to: opening and routing mail, typing, filing, copying, scanning, and record keeping.
  • Researches case information.
  • Files legal pleadings and other documents with various courts; delivers judgments, and orders for signature by judge.
  • Maintains and controls all physical and electronic files for the attorneys to which the secretary is assigned; may have the assistance of a File Clerk.
  • Schedules appointments; accepts or refuses invitations; makes reservations; coordinates and organizes meetings; makes travel arrangements; maintains calendar for attorneys.
  • May serve as backup to other secretaries as needed.
  • Contributes to a positive work environment.

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