Senior Legal Operations Assistant

Senior Legal Operations Assistant Description

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Senior Legal Operations Assistant is assigned within the Office of the General Counsel (OGC). You will be based at our Headquarters in Manila, Philippines.

You will report to a designated International Staff and Officer (as applicable).

Your Role

As a Senior Legal Operations Assistant, you will provide analytical, technical, and support coordination to OGC by performing the activities described below.

You will:

Work independently on all or a combination of the following defined areas, depending on the assignment and duties agreed in the individual work plan.

a. Correspondence and Documentation Production

Maintain different documents, e.g. Administrative Tribunal submissions, Board papers, Appeals Committee papers, review of Administrative Cases, interpretation of ADB procedures, Administrative Orders and Circulars, Asian Development Fund papers, loan documents, ADB Borrowings/Swap transactions, and routine correspondence, back-to-office reports and effectiveness letters for public/private sector loans;

Help prepare materials for seminars (e.g. Microsoft, PowerPoint presentations, and transparencies).

b. Project Processing

Provide support in drafting loan documents i.e. providing templates, formatting, editing, proofreading, and fine-tuning; request for amortization schedules and minutes of loan negotiations; monitors status of project processing, administrative/tribunal review cases, and documentation for ADB borrowings;

Help consolidate conditions precedent documents before drawdown/disbursement of private sector projects, and preparation of ADB-generated project documents.

c. Legal Documents and Information Monitoring

Maintain updated filing system;

Select and upload memoranda and signed loan documents, minutes of lawyers' meetings , and Law, Policy, and Reform (LPR) technical assistance (TA) into the iManage database and Resource Center or to the designated shared files/folder;

Monitor incoming documents and e-mails for action or reassignment (in the absence of the counsel responsible) and update counsel's schedule of mission/leave in the designated shared files/folder.

d. OGC Law, Policy and Reform

Provide support in processing/administration of LPR projects, preparation of TA Board papers/other documents;

Prepare correspondence with Government and consultants;

Prepare contract variations; collaborate with consultants on different aspects of contract administration; handle of files/other documents; and make arrangements for TA missions. Provide overall assistance in LPR activities, in administrative arrangements for OGC-sponsored seminars; produce LPR publications from consultants' reports; gather information on domestic and international private/public institutions; maintain mailing lists; and mail LPR publications.

e. ADB Borrowings and Swap Transactions

Sort, compile, and monitor documentation related to ADB borrowing/swap transactions and in consultation with the Treasury Department, help prepare necessary draft documentation from the internal authorization stage (e.g. President's Memorandum and Secretary's Certificate) to processing and closing stages, and ensure that above documentation are filed and bound in volumes for OGC use.

f. Research

Under direction, gather information from books, documents, and other publications from different sources, the Main Library, and the Internet, as legal and/or background materials for project and non-project matters.

g. Others

Provide transcription and logistical support, including travel arrangements. Guide new and temporary assistants on office procedures. Be a backup assistant to other counsel on a temporary basis in the absence of the assigned assistant and provide other ad-hoc support related to OGC operations.

Qualifications

You will need:

• Bachelor's degree with good working knowledge of ADB or similar multilateral development bank's project-related and technical assistance (TA) operation and administration.
• At least 5 years relevant experience .
• Experience maintaining databases, and preparing statistical reports.
• Proficient in english communication, strong organizational skills with attention to detail, effective time management across multiple projects, and a collaborative team mindset.
• Please refer to the link for ADB Competency Framework for Technical Local Staff Grade 2 (TL2)

Benefits

ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

• Retirement plan
• Medical and health benefits
• Paid leave (including parental)
• Life and other insurance plans
• Staff development

Additional Information

This appointment is open to internal and external applicants.

This is a fixed-term appointment for an initial fixed period of 3 years. At the end of the initial period, this appointment may, at the option of ADB, be extended once for up to 2 years, converted to a regular appointment, or ended on its expiration date. This decision will be made in the overall interest of ADB that: (a) it will require Staff's particular blend of skills and experience in the foreseeable future; and (b) Staff's performance is satisfactory and they are suitable for further employment.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart, please click here.

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

Primary Location: Asian Development Bank Headquarters-Philippines-Manila Department: Office of the General Counsel Division: Office of the General Counsel Staff Category: Technical Local - HQ Position Level: TL Job Posting: 15-Sep-2025, 4:00:00 PM Closing Date (Period for Applying) - External : 30-Sep-2025, 3:59:00 PM

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