Executive & Marketing Operations Assistant

7 days ago

Manila, National Capital Region, Philippines AdminEdge Full time $48,000 - $96,000 per year

Position: Executive & Marketing Operations Assistant

Location: Philippines, 40 hours/week, Remote – U.S. Central Time Hours

Salary: Competitive hourly rate ($7–$8.00/hr, based on experience)

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Overview

Join a fast-growing U.S. real estate investment and brokerage firm as an Executive & Marketing Operations Assistant.

You'll be a key partner to the Founder, managing executive support, marketing initiatives, and operational processes. This is a high-impact, strategic role for someone who is organized, proactive, and thrives on balancing business, marketing, and client-facing responsibilities.

What You'll Do

Executive Support & Communication

  • Manage calendars, meetings, and appointments with precision
  • Draft, edit, and send professional emails to clients, investors, and partners
  • Prepare and maintain contracts, checklists, and transaction documentation
  • Track investor/client paperwork and ensure accuracy and organization
  • Review call transcripts and create actionable follow-ups
  • Assist with travel arrangements and conference scheduling

Marketing & Branding

  • Create, edit, and schedule content for LinkedIn, Facebook, and other social channels
  • Design marketing and investor materials in Canva or Adobe
  • Support email campaigns and newsletters with professional formatting
  • Maintain consistent branding across all materials
  • Assist with marketing campaigns, investor presentations, and promotional efforts

Operations & Admin Support

  • Keep CRM (HighLevel) and trackers updated with accurate data
  • Maintain organized digital files of contracts, reports, and investor documents
  • Build and maintain checklists, workflows, and SOPs in Notion/ClickUp
  • Support research, property analysis, and reporting as needed

What We're Looking For

  • 3+ years supporting U.S.-based executives, ideally in real estate, investment, or professional services
  • Strong written and spoken English communication skills
  • Highly organized, reliable, and detail-oriented
  • Proficiency in Canva (Adobe Suite a plus)
  • Comfortable using CRM and project management tools (HighLevel, Notion, ClickUp)
  • Able to work reliably during U.S. Central Time business hours

Nice-to-Have / Bonus Skills

  • Real estate or investment transaction coordination experience
  • Financial tracking, reporting, or dashboard creation in Excel/Google Sheets
  • Experience drafting or editing contracts, leases, or investor documents
  • Understanding of content planning, brand marketing, or campaign execution

Why You'll Love This Role

  • Work remotely from the Philippines with structured CST hours
  • Be a trusted partner to the Founder and gain strategic exposure
  • Contribute to high-level marketing, operations, and investor communications
  • Long-term growth potential toward Operations or Marketing Manager roles
  • Develop skills in real estate investment, investor relations, and business operations

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