Accounts Payable Specialist

2 days ago

Philippines Remote Airspace Full time $40,000 - $60,000 per year
Join the Movement

Are you interested in the hot logistics technology sector, but are also looking for an opportunity to make a direct impact on the lives of others -in some cases, saving lives? How about playing a critical role in keeping some of the world's largest companies operating smoothly so cars continuously roll off the assembly line and airlines can keep flights on schedule?

Job Description:

This is not at all a boring check-cutting/number-crunching accounting position. You will be tasked with a variety of tasks including job costing for our independently contracted drivers using our proprietary software, NetSuite and Other tasks within the Accounts Payable world including vendor set-up, vendor relations and data entry. This is a fast-paced, full-time role, and the timing of joining Airspace Technologies could not be better with our current growth projections. If you are an Accounts Payable Specialist looking to contribute to a growing startup in a fun, team environment, look no further - Apply Today

Responsibilities:

  • Respond to external vendors and internal managers regarding all aspects of the accounts payable process.
  • Research information to provide accurate and timely solutions to vendors, resolve disputes and escalate when necessary.
  • Verify the accuracy of vendor invoices, agree charges to our internal software, enter charges according to rates, agree payment terms, and confirm that the correct general ledger account codes are used.
  • Create debit/credit memos and ensure correct approval.
  • Ensure correct coding and authorization as well as sufficient contracts and documentation.
  • Assist the Experienced AP Specialist triaging sync errors between NetSuite &
  • Monitor vendor account balances, track expenses, prepare analysis of accounts, and vendor relationships.
  • Analyze vendor balances to assist with monthly accruals.
  • Investigate and resolve problems associated with processing invoices and vendor accounts.
  • Add new vendors to our NetSuite and Bill systems.
  • Work with and support the Experienced AP Specialist with ad hoc projects as needed.

Requirements:

  • 2 years Accounts Payable experience required.
  • Proficiency in Microsoft Excel required (VLOOKUP, XLOOKUP, SUMIF, IF, PivotTables)
  • experience preferred.
  • NetSuite experience a plus.
  • Works independently with very little supervision and is held accountable for his / her responsibilities and as part of a team in a fast-paced environment.
  • Excellent communication skills with a proven ability to interact with internal teams and external vendors in a kind, respectful, and solution-oriented manner.
  • Demonstrated ability to handle sensitive inquiries with professionalism and empathy, maintaining positive relationships while resolving issues.
  • Seeks clarification when information is unclear or incomplete, ensuring accuracy and minimizing delays.
  • Strong analytical and quantitative skills, accuracy, and attention to detail in processing invoices, payments, and vendor records.
  • Highly detail-oriented candidate, demonstrating a strong commitment to precision and quality in all tasks.

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