Office Assistant

Unlock the Full Potential of Offshore Wind to Power the World
If you are looking to advance your offshore wind career or explore our industry further, this is your chance to be part of market-leading, and groundbreaking projects.

COP is at the forefront of offshore wind development, leading projects from origination and development through construction and operations in new and established markets around the world. Founded in 2015, our team is comprised of some of the most experienced professionals from the renewable energy and associated sectors, all working together to unlock the full potential of offshore wind to power the world. We are the exclusive offshore wind development partner to Copenhagen Infrastructure Partners, the world's largest green energy fund.

The Role
We are seeking an accomplished and resourceful Administration professional to join our dynamic team on a maternity cover basis. In this role, you will serve as the first point of contact for clients and visitors, ensuring a welcoming environment while providing administrative and management support to the office. Your role involves booking of meeting rooms and performing administrative tasks to maintain efficient office operations. This role will report to the Chief Excecutive Officer and the Office Manager.

Your Key Responsibilities Will Include

• Create a welcoming environment for internal and external stakeholders and visitors.
• Coordinate guest reception & visitors - ensuring a professional and courteous experience for all visitors.
• Assist in booking meeting rooms and ensure to manage room assignments in accordance to number of attendees.
• Ensure meeting rooms are set-up for scheduled meetings, appointments or workshops.
• Assist in routing electronic signing, ensuring that each signatory receives the document in an orderly manner. Monitor the status of each document to ensure it is sent promptly to all designated signatories.
• Assist in collaborating with relevant teams to ensure seamless event logistics, including catering, materials preparation and other relevant setup.
• Coordinate transportation of guests and employees, which may include scheduling car rentals, taxi or shuttle services based on their needs and preferences.
• Ensure that transportation arrangements are aligned with the guest's arrival and departure time.
• Carry out administrative duties such as filing and copying, printing, scanning and binding of material and presentations.
• Receiving and storing documents in a structured manner and ensuring seamless access and organization of essential documents.
• Provide PA support to top management with ad hoc administrative and personal tasks such as updating travel expenses, etc.
• Assist procurement team in project documentation.
• Assist the EPC team with ad hoc tasks as required.

Your Experience

• Bachelor's degree in Business Administration, Facility Management, HR Management, or a related field (or equivalent experience).
• Proven experience in facility management, operations coordination, and HR support roles.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Excellent communication and interpersonal abilities, fostering productive relationships with internal teams and external contractors.
• Detail-oriented mindset, ensuring accuracy in document control and adherence to standards.
• Familiarity with Health, Safety, and Environmental standards and compliance protocols.
• Fluent in English, has a solid knowledge of MS Office.
• Structured, thorough and with a high attention to detail.
• Resilient, service minded and positive can-do attitude.

What Is It Like To Work Here
We are proud of the unique career experiences we offer at COP and have taken great care to build a culture that supports our ambitions. Here's what you can expect from your time with us:

• You will be at the heart of the action – Work on projects that shape the future of our evolving industry, collaborating with industry leaders and influencing change on a global scale.
• You will be encouraged to be brave – Move at pace, make bold decisions, and drive the energy transition forward.
• Be trusted to thrive – Work with autonomy in a diverse, respectful, and empowering environment where contributions are valued and your growth matters.

What You Can Expect

• Competitive salary and benefits package adapted to market.
• Flexibility & Autonomy – The freedom to shape your workday to balance professional and personal commitments.
• Career Growth & Development – Learn from industry leaders, take ownership of your career path, and be exposed to the full offshore wind project lifecycle.
• International Exposure – Work across multiple markets, engage with global stakeholders, and build an international network of industry leaders.
• A Global & Inclusive Culture – Join an international team where diverse perspectives are valued, and collaboration is at the heart of everything we do.

Ready to go further than you ever imagined? Apply now using the like below.
We kindly ask that all applications be submitted in English, as only applications in English will be considered.

We will conduct ongoing interviews; therefore, early application is encouraged. As a part of our commitment to creating a diverse, inclusive and equitable recruitment process, we request that you do not include a personal photo on your CV.

If you have any questions concerning this position, please contact . We will handle your information with confidentiality and handle all personal data in accordance with our Privacy Notice.

Please Note
We unfortunately are not considering staffing agency inquiries or submissions for open opportunities for our team. We appreciate your respect for our current approach and if future opportunities arise where we require external assistance, we will reach out to selected agencies directly.