Admin Staff with Purchasing Expertise

1 day ago

Pasig, National Capital Region, Philippines ADA Manufacturing Corporation (ADAMCO) Full time

The Admin Officer with Purchasing and Asset/Fleet Management expertise is responsible for coordinating procurement activities, maintaining asset inventories, overseeing fleet operations, and ensuring smooth administrative support. The role ensures cost-efficient purchasing, compliance with company policies, and timely availability of resources to support business operations.

Duties and Responsibilities
Administrative
  • Provide general administrative support to departments.
  • Maintain organized documentation and records for all admin functions.
  • Coordinate office maintenance, supplies, and service providers.
Purchasing
  • Source suppliers, request quotations, and prepare price comparison sheets.
  • Process purchase requests and purchase orders following company policy.
  • Negotiate with suppliers for cost-efficient and quality purchases.
  • Monitor deliveries and ensure timely receipt of items.
Asset Management
  • Maintain updated asset inventory (IT equipment, tools, office assets, etc.).
  • Conduct periodic physical asset audits.
  • Track asset issuance, movement, repairs, and disposal.
  • Ensure proper tagging, documentation, and safeguarding of company assets.
Fleet Management
  • Oversee vehicle scheduling, dispatch, and utilization.
  • Monitor fuel consumption and maintenance schedules.
  • Coordinate repairs, insurance renewal, and registration of vehicles.
  • Ensure compliance with safety and operational policies.
Key Performance Indicators (KPIs)
Purchasing
  • PR to PO processing time (target: within 1–2 days).
  • Supplier delivery accuracy and timeliness (95% on-time deliveries).
  • Cost savings achieved through negotiation (annual % target).
  • Compliance rate with procurement procedures (100%).
Asset Management
  • Asset inventory accuracy (98–100%).
  • Timeliness of asset tagging and documentation (within 3 days of acquisition).
  • Completion of scheduled asset audits (100% quarterly/annual).
  • Reduction in asset loss or unaccounted items (0% unaccounted).
Fleet Management
  • Fleet utilization rate (target defined per type of vehicle).
  • On-time preventive maintenance completion (95–100%).
  • Fuel efficiency tracking accuracy (100%).
  • Reduction in vehicle downtime (target % per month).
Administrative
  • Response time to administrative requests (within 24 hours).
  • Documentation accuracy and completeness (100%).

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