Remote Bookkeeper with AP/AR

Remote Bookkeeper with AP/AR & Administrative Support

Location: Remote (Philippines)

Engagement Type: Independent Contractor (Full-Time, Long-Term)

Department: Accounting

Reports To: CFO / Accounting Manager

Position Overview

We are seeking a detail-oriented and experienced Bookkeeper to manage daily financial records, support Accounts Payable/Accounts Receivable functions, and assist with general administrative tasks. This independent contractor role requires proficiency in QuickBooks Online, experience with U.S.-based accounting, and the ability to work independently. A CPA certification and familiarity with U.S. tax preparation are strong advantages.

Key ResponsibilitiesBookkeeping & Financial Management

• Perform daily and weekly bank and credit card reconciliations
• Maintain and organize the chart of accounts
• Record journal entries, accruals, and adjustments
• Categorize and verify transactions for accuracy in QuickBooks Online
• Assist with month-end close, year-end audits, and financial reporting

Accounts Payable (AP)

• Process vendor bills and ensure accurate coding
• Maintain vendor records and update payment terms
• Prepare weekly payment runs and reconcile vendor statements
• Communicate with vendors to resolve discrepancies
• Track and manage outstanding payables

Accounts Receivable (AR)

• Prepare and send customer invoices
• Record incoming payments and reconcile accounts
• Monitor aging reports and follow up on overdue invoices
• Coordinate with the sales and operations team to resolve billing issues
• Maintain accurate customer records

Administrative & Operational Support

• Maintain financial documentation and records for internal and external use
• Assist with payroll reconciliation and reporting
• Prepare and submit supporting documents for tax and audit requirements
• Handle data entry, vendor updates, and electronic filing systems
• Collaborate with operations and AP/AR teams to ensure cross-functional accuracy

Qualifications

• Minimum 3 years of experience in bookkeeping and administrative roles
• Proficient in QuickBooks Online; QuickBooks ProAdvisor is a plus
• CPA certification is a plus
• Experience with U.S. tax preparation is a plus
• Strong understanding of GAAP and U.S. accounting practices
• Excellent organizational and communication skills
• High level of discretion with sensitive financial data

Technical Requirements

• Own computer or laptop with webcam and microphone
• Use of ChatGPT for task management and automation
• QuickBooks Online, Google Workspace, Microsoft Teams
• Reliable high-speed internet (minimum 50 Mbps)
• Backup internet connection (secondary ISP or mobile hotspot)
• Power backup solution (UPS or generator)
• Availability during U.S. business hours

Job Type: Full-time

Pay: Php80, Php106,281.00 per month

Benefits:

• Work from home

Experience:

• Bookkeeping: 1 year (Required)
• QuickBooks: 1 year (Required)
• US Tax Prep: 1 year (Preferred)

License/Certification:

• CPA (Required)

Work Location: Remote