Executive Assistant to US Sales Team

5 days ago

Brgy Bulwang Numancia, Philippines NightOwl Consulting Full time ₱45,000 - ₱55,000
Executive Assistant to US Sales Team

Department: Operations

Employment Type: Full Time

Location: Client

Compensation: ₱45,000 - ₱55,000 / month


Description *Only those with 2+ years of Executive Assistance Experience will get an interview. Once you apply you will be sent a video interview link. You will only get an in-person interview if you complete the video interview task first*

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our team. The ideal candidate will be a top-performing professional who can seamlessly manage the day-to-day administrative tasks and contribute to the overall efficiency of our team.

Key Responsibilities
  • Email Management: Efficiently manage and prioritize the executive's email correspondence, ensuring timely responses and appropriate follow-ups.
  • Phone Calls: Handle both inbound and outbound calls as needed
  • Calendar Management: Maintain and organize complex calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. (use of Calendly is integrated)
  • Bookkeeping: Provide light bookkeeping support, including expense tracking, invoice processing, and financial documentation organization.
  • Marketing Support: Utilize Canva for designing professional and visually appealing presentations, marketing materials, and other collateral as needed. This may include graphics such as thank-you notes, birthday cards, etc.
  • Social Media: Coordinate a social media calendar to ensure all posts make it to the appropriate medium.
  • Travel Coordination: Arrange and coordinate travel plans, accommodations, and itineraries for business-related trips.
  • Document Preparation: Draft and edit correspondence, reports, and other documents on behalf of the executive team. 
  • Meeting Coordination: Prepare meeting agendas, attend meetings as needed, and compile meeting minutes. Ensure effective communication and collaboration within the team.
  • Project Management: Assist in managing special projects, ensuring they are completed accurately and on time.

Skills, Knowledge and Expertise
  • Proven experience as an Executive Assistant, supporting high-level executives in the mortgage or financial industry.
  • Exceptional organizational and multitasking abilities.
  • Proficient in all social media types
  • Strong attention to detail and a proactive approach to problem-solving.
  • Ability to handle many tasks in an ever-changing environment
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Knowledge of Shape CRM is a plus.
  • Proficiency in Canva for assistance with marketing flyers is a plus.

Benefits
  • Above market salary
  • HMO on Day 1 for principal and two dependents
  • Government-mandated benefits
  • Performance-based Incentives
  • Quarterly Company Events
  • 1,000 PHP De Minimis
  • Equipment and software provided

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