Executive Assistant to US Sales Team

1 week ago

Brgy Bulwang Numancia, Philippines NightOwl Consulting Full time ₱540,000 - ₱660,000 per year
Executive Assistant to US Sales Team

Department: Operations

Employment Type: Full Time

Location: Client

Compensation: ₱45,000 - ₱55,000 / month


Description *Only those with 2+ years of Executive Assistance Experience will get an interview. Once you apply you will be sent a video interview link. You will only get an in-person interview if you complete the video interview task first*

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our team. The ideal candidate will be a top-performing professional who can seamlessly manage the day-to-day administrative tasks and contribute to the overall efficiency of our team.

Key Responsibilities
  • Email Management: Efficiently manage and prioritize the executive's email correspondence, ensuring timely responses and appropriate follow-ups.
  • Phone Calls: Handle both inbound and outbound calls as needed
  • Calendar Management: Maintain and organize complex calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. (use of Calendly is integrated)
  • Bookkeeping: Provide light bookkeeping support, including expense tracking, invoice processing, and financial documentation organization.
  • Marketing Support: Utilize Canva for designing professional and visually appealing presentations, marketing materials, and other collateral as needed. This may include graphics such as thank-you notes, birthday cards, etc.
  • Social Media: Coordinate a social media calendar to ensure all posts make it to the appropriate medium.
  • Travel Coordination: Arrange and coordinate travel plans, accommodations, and itineraries for business-related trips.
  • Document Preparation: Draft and edit correspondence, reports, and other documents on behalf of the executive team. 
  • Meeting Coordination: Prepare meeting agendas, attend meetings as needed, and compile meeting minutes. Ensure effective communication and collaboration within the team.
  • Project Management: Assist in managing special projects, ensuring they are completed accurately and on time.

Skills, Knowledge and Expertise
  • Proven experience as an Executive Assistant, supporting high-level executives in the mortgage or financial industry.
  • Exceptional organizational and multitasking abilities.
  • Proficient in all social media types
  • Strong attention to detail and a proactive approach to problem-solving.
  • Ability to handle many tasks in an ever-changing environment
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Knowledge of Shape CRM is a plus.
  • Proficiency in Canva for assistance with marketing flyers is a plus.

Benefits
  • Above market salary
  • HMO on Day 1 for principal and two dependents
  • Government-mandated benefits
  • Performance-based Incentives
  • Quarterly Company Events
  • 1,000 PHP De Minimis
  • Equipment and software provided

  • Executive Assistant with Marketing Experience

    1 week ago

    Brgy. Bulwang, Numancia, Philippines NightOwl Consulting Full time ₱40,000 - ₱55,000

    Executive Assistant with Marketing ExperienceDepartment: OperationsEmployment Type: Full TimeLocation: ClientCompensation: ₱40,000 - ₱55,000 / monthDescription We are seeking a highly organized and detail-oriented Executive Assistant with Marketing Experience to provide top-notch administrative and marketing support. The ideal candidate will manage daily...

  • CRM Assistant

    1 week ago

    Brgy. Bulwang, Numancia, Philippines NightOwl Consulting Full time ₱40,000 - ₱50,000

    CRM Assistant (with Insellerate Experience)Department: OperationsEmployment Type: Full TimeLocation: ClientCompensation: ₱40,000 - ₱50,000 / monthDescription We are looking for a Data Analyst / CRM Assistant who is detail-oriented, technically skilled, and highly proficient in Excel and CRM platforms. This role is key in supporting marketing, operations,...

  • Estimator / Assistant Project Manager

    14 hours ago

    Brgy. Bulwang, Numancia, Philippines NightOwl Consulting Full time ₱50,000 - ₱80,000

    Estimator / Assistant Project ManagerDepartment: OperationsEmployment Type: Full TimeLocation: ClientCompensation: ₱50,000 - ₱80,000 / monthDescription The Estimator / Assistant Project Manager plays a key role in both the pre-construction and active project phases by preparing accurate and competitive cost estimates, coordinating material and labor...

  • Appraisal Assistant

    1 week ago

    Brgy. Bulwang, Numancia, Philippines NightOwl Consulting Full time ₱35,000 - ₱50,000

    Appraisal AssistantDepartment: OperationsEmployment Type: Full TimeLocation: ClientCompensation: ₱35,000 - ₱50,000 / monthDescription The Appraisal Assistant supports the appraisal team by managing communication, coordinating appraisal orders, and ensuring all property valuation processes move efficiently. This role involves inbox monitoring, order...

  • Production Assistant

    1 week ago

    Brgy. Bulwang, Numancia, Philippines NightOwl Consulting Full time ₱30,000 - ₱50,000

    Production AssistantDepartment: OperationsEmployment Type: Full TimeLocation: ClientCompensation: ₱30,000 - ₱50,000 / monthDescription The Production Assistant supports the mortgage operations team by managing client files, updating loan milestones, organizing documentation, and ensuring smooth coordination across systems such as Encompass, BN Touch, and...

  • Junior Closer

    1 week ago

    Brgy. Bulwang, Numancia, Philippines NightOwl Consulting Full time ₱25,000 - ₱38,000

    Junior Closer - Mortgage DepartmentDepartment: OperationsEmployment Type: Full TimeLocation: ClientCompensation: ₱25,000 - ₱38,000 / monthDescription We are seeking a motivated and detail-oriented Junior Closer to join our dynamic mortgage team. In this role, you will assist in the closing process for mortgage loans, ensuring all required documentation...

  • Underwriting Manager

    13 hours ago

    Brgy. Bulwang, Numancia, Philippines NightOwl Consulting Full time ₱200,000 - ₱250,000

    Underwriting ManagerDepartment: OperationsEmployment Type: Full TimeLocation: ClientCompensation: ₱200,000 - ₱250,000 / monthDescription We are seeking a highly experienced Underwriting Manager to lead and oversee our underwriting team. The ideal candidate will bring 10+ years of mortgage underwriting experience across conforming, FHA, VA, jumbo, and...

  • Loan Coordinator

    1 week ago

    Brgy. Bulwang, Numancia, Philippines NightOwl Consulting Full time ₱25,000 - ₱35,000

    Loan Coordinator - US MortgageDepartment: OperationsEmployment Type: Full TimeLocation: ClientCompensation: ₱25,000 - ₱35,000 / monthDescription MUST HAVE US MORTGAGE EXPERIENCE. Order out experience required and encompass experience preferred.You will review incoming files, complete order-outs, and be an all-around supportive team member to ensure that...

  • Junior Mortgage Processor

    1 week ago

    Brgy. Bulwang, Numancia, Philippines NightOwl Consulting Full time ₱30,000 - ₱45,000

    Junior Mortgage ProcessorDepartment: OperationsEmployment Type: Full TimeLocation: ClientCompensation: ₱30,000 - ₱45,000 / monthDescription MUST HAVE MORTGAGE EXPERIENCEYou will review incoming files, complete order-outs, and be an all-around supportive team member to ensure that other teammates are able to focus effectively on their primary...

  • Hard Money Loan Underwriter

    1 week ago

    Brgy. Bulwang, Numancia, Philippines NightOwl Consulting Full time ₱80,000 - ₱120,000

    Hard Money Loan Underwriter (US Mortgage)Department: OperationsEmployment Type: Full TimeLocation: ClientCompensation: ₱80,000 - ₱120,000 / monthDescription We are seeking a detail-oriented and analytical Hard Money Loan Underwriter to evaluate loan applications and assess borrower creditworthiness for fix-and-flip and investment property financing. This...