
Executive Assistant to US Sales Team
1 week ago
Department: Operations
Employment Type: Full Time
Location: Client
Compensation: ₱45,000 - ₱55,000 / month
Description *Only those with 2+ years of Executive Assistance Experience will get an interview. Once you apply you will be sent a video interview link. You will only get an in-person interview if you complete the video interview task first*
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our team. The ideal candidate will be a top-performing professional who can seamlessly manage the day-to-day administrative tasks and contribute to the overall efficiency of our team.
Key Responsibilities
- Email Management: Efficiently manage and prioritize the executive's email correspondence, ensuring timely responses and appropriate follow-ups.
- Phone Calls: Handle both inbound and outbound calls as needed
- Calendar Management: Maintain and organize complex calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. (use of Calendly is integrated)
- Bookkeeping: Provide light bookkeeping support, including expense tracking, invoice processing, and financial documentation organization.
- Marketing Support: Utilize Canva for designing professional and visually appealing presentations, marketing materials, and other collateral as needed. This may include graphics such as thank-you notes, birthday cards, etc.
- Social Media: Coordinate a social media calendar to ensure all posts make it to the appropriate medium.
- Travel Coordination: Arrange and coordinate travel plans, accommodations, and itineraries for business-related trips.
- Document Preparation: Draft and edit correspondence, reports, and other documents on behalf of the executive team.
- Meeting Coordination: Prepare meeting agendas, attend meetings as needed, and compile meeting minutes. Ensure effective communication and collaboration within the team.
- Project Management: Assist in managing special projects, ensuring they are completed accurately and on time.
Skills, Knowledge and Expertise
- Proven experience as an Executive Assistant, supporting high-level executives in the mortgage or financial industry.
- Exceptional organizational and multitasking abilities.
- Proficient in all social media types
- Strong attention to detail and a proactive approach to problem-solving.
- Ability to handle many tasks in an ever-changing environment
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Knowledge of Shape CRM is a plus.
- Proficiency in Canva for assistance with marketing flyers is a plus.
Benefits
- Above market salary
- HMO on Day 1 for principal and two dependents
- Government-mandated benefits
- Performance-based Incentives
- Quarterly Company Events
- 1,000 PHP De Minimis
- Equipment and software provided
-
Brgy. Bulwang, Numancia, Philippines NightOwl Consulting Full time ₱40,000 - ₱55,000Executive Assistant with Marketing ExperienceDepartment: OperationsEmployment Type: Full TimeLocation: ClientCompensation: ₱40,000 - ₱55,000 / monthDescription We are seeking a highly organized and detail-oriented Executive Assistant with Marketing Experience to provide top-notch administrative and marketing support. The ideal candidate will manage daily...
-
CRM Assistant
1 week ago
Brgy. Bulwang, Numancia, Philippines NightOwl Consulting Full time ₱40,000 - ₱50,000CRM Assistant (with Insellerate Experience)Department: OperationsEmployment Type: Full TimeLocation: ClientCompensation: ₱40,000 - ₱50,000 / monthDescription We are looking for a Data Analyst / CRM Assistant who is detail-oriented, technically skilled, and highly proficient in Excel and CRM platforms. This role is key in supporting marketing, operations,...
-
Estimator / Assistant Project Manager
20 hours ago
Brgy. Bulwang, Numancia, Philippines NightOwl Consulting Full time ₱50,000 - ₱80,000Estimator / Assistant Project ManagerDepartment: OperationsEmployment Type: Full TimeLocation: ClientCompensation: ₱50,000 - ₱80,000 / monthDescription The Estimator / Assistant Project Manager plays a key role in both the pre-construction and active project phases by preparing accurate and competitive cost estimates, coordinating material and labor...
-
Appraisal Assistant
1 week ago
Brgy. Bulwang, Numancia, Philippines NightOwl Consulting Full time ₱35,000 - ₱50,000Appraisal AssistantDepartment: OperationsEmployment Type: Full TimeLocation: ClientCompensation: ₱35,000 - ₱50,000 / monthDescription The Appraisal Assistant supports the appraisal team by managing communication, coordinating appraisal orders, and ensuring all property valuation processes move efficiently. This role involves inbox monitoring, order...
-
Production Assistant
1 week ago
Brgy. Bulwang, Numancia, Philippines NightOwl Consulting Full time ₱30,000 - ₱50,000Production AssistantDepartment: OperationsEmployment Type: Full TimeLocation: ClientCompensation: ₱30,000 - ₱50,000 / monthDescription The Production Assistant supports the mortgage operations team by managing client files, updating loan milestones, organizing documentation, and ensuring smooth coordination across systems such as Encompass, BN Touch, and...
-
Junior Closer
1 week ago
Brgy. Bulwang, Numancia, Philippines NightOwl Consulting Full time ₱25,000 - ₱38,000Junior Closer - Mortgage DepartmentDepartment: OperationsEmployment Type: Full TimeLocation: ClientCompensation: ₱25,000 - ₱38,000 / monthDescription We are seeking a motivated and detail-oriented Junior Closer to join our dynamic mortgage team. In this role, you will assist in the closing process for mortgage loans, ensuring all required documentation...
-
Underwriting Manager
20 hours ago
Brgy. Bulwang, Numancia, Philippines NightOwl Consulting Full time ₱200,000 - ₱250,000Underwriting ManagerDepartment: OperationsEmployment Type: Full TimeLocation: ClientCompensation: ₱200,000 - ₱250,000 / monthDescription We are seeking a highly experienced Underwriting Manager to lead and oversee our underwriting team. The ideal candidate will bring 10+ years of mortgage underwriting experience across conforming, FHA, VA, jumbo, and...
-
Loan Coordinator
1 week ago
Brgy. Bulwang, Numancia, Philippines NightOwl Consulting Full time ₱25,000 - ₱35,000Loan Coordinator - US MortgageDepartment: OperationsEmployment Type: Full TimeLocation: ClientCompensation: ₱25,000 - ₱35,000 / monthDescription MUST HAVE US MORTGAGE EXPERIENCE. Order out experience required and encompass experience preferred.You will review incoming files, complete order-outs, and be an all-around supportive team member to ensure that...
-
Junior Mortgage Processor
1 week ago
Brgy. Bulwang, Numancia, Philippines NightOwl Consulting Full time ₱30,000 - ₱45,000Junior Mortgage ProcessorDepartment: OperationsEmployment Type: Full TimeLocation: ClientCompensation: ₱30,000 - ₱45,000 / monthDescription MUST HAVE MORTGAGE EXPERIENCEYou will review incoming files, complete order-outs, and be an all-around supportive team member to ensure that other teammates are able to focus effectively on their primary...
-
Hard Money Loan Underwriter
1 week ago
Brgy. Bulwang, Numancia, Philippines NightOwl Consulting Full time ₱80,000 - ₱120,000Hard Money Loan Underwriter (US Mortgage)Department: OperationsEmployment Type: Full TimeLocation: ClientCompensation: ₱80,000 - ₱120,000 / monthDescription We are seeking a detail-oriented and analytical Hard Money Loan Underwriter to evaluate loan applications and assess borrower creditworthiness for fix-and-flip and investment property financing. This...