Executive Assistant

6 days ago

Manila, National Capital Region, Philippines Private Advertiser Full time $104,000 - $130,878 per year

QUALIFICATION STANDARDS

  • Education : Bachelor's degree relevant to the job
  • Experience : 1 year of relevant work experience
  • Training : 4 hours of relevant training

REQUIRED KNOWLEDGE & SKILLS

  • Above average written and oral communication skills
  • Proficient in computer applications such as Microsoft Office
  • Excellent public speaking skills
  • Secretarial and administrative procedures
  • Business correspondence
  • Process documentation

JOB DESCRIPTION:

  1. Drafts memoranda, business letters, e-mail correspondences and other forms of communication, as needed;

  2. Handles internal and external communication requirements of the immediate superior;

  3. Coordinates and monitors the immediate superior's schedule, and ensures that all materials and documents needed for meetings and public appearances are well-attended to;

  4. Organizes and keeps track of all documents that are for signature and for filing;

  5. Prepares minutes of the meeting;

6. Follows-up with departments' and divisions' documents and other pertinent matters being required by the immediate superior;

  1. Coordinates and organizes meetings and other activities of the immediate superior;

  2. Collates and prepares reports from various departments for information/reference;

  3. Transmits directives, instructions, and other related documents to concerned officers for appropriate action;

  4. Attends to specific directives and instructions of the immediate superior and monitors their execution;

  5. Prepares briefers and/or talking points needed by the immediate superior;

  6. Arranges documents and files for their appropriate filing, storage, and safekeeping in accordance with 5S procedures; and

  7. Performs other related tasks that may be assigned by the immediate superior.

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