Marketing Operations Manager

About Us:

is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals.

Job Summary

We're looking for a highly organized, proactive, and detail-oriented Operations Manager to work directly with the Founder & CEO across two key areas:

• A high-visibility client account supporting a nationally recognized entrepreneur and industry leader
• Internal business operations as we refine systems and scale sustainably

You'll ensure systems run smoothly, timelines stay on track, and vendors remain aligned — enabling seamless execution across both client and internal projects. This role supports the operations behind a well-known entrepreneur and marketing leader whose brand spans conferences, a top-rated podcast, an award-winning agency, a bestselling book, and a growing portfolio of media and speaking engagements.

This is not an entry-level administrative role. It blends project coordination, operational management, and cross-functional communication. You'll collaborate directly with the Founder and internal teams across Sales, Production, and Social — helping maintain clarity, structure, and momentum in a fast-paced environment where adaptability and precision are equally important.

Key Responsibilities

Client Operations

• Manage timelines, deliverables, and logistics across internal teams and external vendors (web, video, social, PR, events, etc.)
• Maintain accurate project trackers and editorial calendars
• Route creative deliverables and feedback between teams
• Track vendor invoices, renewals, and contracts
• Coordinate logistics for events, speaking engagements, and media appearances
• Quality-check creative deliverables before release to ensure accuracy and brand alignment
• Prepare biweekly and monthly performance reports and updates

Internal Operations

• Maintain and optimize internal systems (project management tools, trackers, dashboards, SOPs)
• Build and manage a shared editorial calendar across client and internal initiatives
• Document recurring workflows and streamline processes for efficiency and clarity
• Support podcast guest sourcing and vendor coordination as the agency scales
• Conduct quarterly system audits to identify inefficiencies and improvement opportunities

General Operations & Communication

• Draft meeting agendas, notes, and follow-ups
• Keep updates centralized and action items visible within the project management platform
• Proactively identify blockers, bottlenecks, and potential risks
• Maintain confidentiality and professionalism across all communications

What We're Looking For:

• 2–4 years of experience in project coordination, operations, or marketing operations
• Excellent organizational and follow-through skills — you take ownership and deliver without reminders
• Strong written and verbal communication; clear, professional, and composed
• Proficiency with Google Workspace, Notion or ClickUp, Slack, and Google Drive
• Exceptional attention to detail and ability to self-manage
• Comfortable managing multiple brands or projects simultaneously
• Emotionally intelligent and able to balance urgency with diplomacy
• Amenable to work on US Timezone

What You'll Get

• Direct collaboration with a senior marketing strategist and operator in a mentorship-driven environment
• Exposure to top-tier marketing operations, from client to agency workflows
• Opportunities for expanded hours, rate increases, and long-term growth
• A path that evolves from coordination to ownership of key systems and processes
• Behind-the-scenes access to a high-growth marketing ecosystem spanning media, events, influencer programs, and content strategy

Work Schedule

• Monday to Friday 10:00 PM – 6:00 AM Manila Time (may change depending on the business need)

Work Location

• Home-based
• Should have a strong internet connection (minimum of 20 MBPS)
• Should have own laptop/pc (minimum of i5 8GB)

Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly. By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.

Job Type: Full-time

Pay: Php40, Php70,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Life insurance
• Paid training
• Promotion to permanent employee
• Work from home

Work Location: Remote