Warehouse Admin

Provide support to the WH Manager/Asst WH Manager/ WH Supervisor to aid in the day-to-day activities in warehouse operations. Does various clerical works, provide necessary reports in a timely manner, initiates coordination in different department for any related concerns that maintain the smooth flow of the operations.

Manages filing of warehouse documents and keeps all forms needed in daily operations are available.

Performs additional tasks that may be assigned to her/him from the Warehouse Manager.

Incoming Activities:

• Assists the WH Manager in ensuring completeness of documents from trucker/broker. Print & compare documents emailed by Importation to FCLs; assist in inspection of items upon arrival; monitors unloading process; ensures inventory monitoring report, RR creation, posting in BC, IR creation & reporting to concerned departments.

Outgoing Activities:

• Reports to WH manager the daily scheduled deliveries; double checks that stocks are available and ready for delivery; checks if SOs are released prior to loading; ensures weights accuracy; prepares DRs, COA, POs, withdrawal slips; reports to logistics on truck loading status. Updates inventory monitoring. Handles SO posting in BC, coordinated with other departments for any SO concerns. Safekeeps warehouse copies of delivery docs.

Inventory Accuracy:

• Weekly recon of actual inventory with Business Central Inventory; assist WH manager in conducting timely inventory checking; reporting of any inventory discrepancy.

Reports:

• Preparation & submission of reports on scheduled times required by other Departments. (Daily: Daily Transaction
• Reports to Cost Team) (Weekly: DR Monitoring to Billing Team). Includes Incident Reports when necessary.

Records:

• Ensures that all WH Operations records (hard & soft copies): PMS, repairs & maintenance on WH, truck, & equipment's; rent & utilities payments; tanks activities, stretch film usage; seals usage; detergent usage; sanitize usage; alcohol & hand soap usage are all up to date.

Petty Cash Reports:

• Handles preparation & transmittal (once signed) of Petty Cash reimbursements. Update petty cash monitoring report, preparation & signing of PCVs, printing & signing of petty cash summary. Updating of record on reimbursed PCFs.

Document Transmittals:

• Prepares all documents for transmittal to various departments at BGC once reviewed by WH manager.
• Updating of transmittal reports & safekeeping of signed hard copies.

Records Management:

• Assist the WH Manager in ensuring that all necessary documents are managed properly in accordance to ISO
• standards. Ensures all records are updated.
• Audits:

Job Type: Full-time

Pay: Php18, Php20,000.00 per month

Benefits:

• Flextime
• Paid training
• Pay raise

Experience:

• Administrative: 1 year (Preferred)

Work Location: In person