Accounts Payable Specialist

6 days ago

Tacloban City, Eastern Visayas, Philippines Virtual Staffing Solutions OPC Full time

Virtual Staffing Solutions is currently seeking Accounts Payable Specialists to support day-to-day financial operations. The role involves processing invoices, verifying expenses, managing vendor payments, and maintaining accurate financial records.

Key Responsibilities
  • Manage all vendor invoices, including regular reconciliation of vendor statements, and distribute for proper approval.
  • Communicate effectively with internal teams and external vendors to ensure prompt invoice approval and resolution of issues.
  • Verify that all invoices are accurately coded to the general ledger and/or job costing, and posted to the correct financial period.
  • Maintain department timelines to ensure the timely issuance of financial statements.
  • Lead and collaborate on system enhancements and process improvements directly impacting accounts payable operations.
  • Process weekly check runs to ensure vendor payments are issued timely and accurately.
  • Maintain and update the vendor database, including required documentation, contact details, and remittance information.
  • Investigate and respond to vendor inquiries in a timely and professional manner.
  • Assist with month-end and year-end close activities, including preparation and filing of Forms 1099 and 1096.
  • Provide training to staff on systems and procedures as needed.
  • Perform other duties or support additional projects related to accounting close, financial metrics, and internal controls, as assigned.
Skills, Knowledge and Expertise
  • Bachelor's degree in accounting, Finance, Business Administration, or a related field preferred (or equivalent practical experience)
  • At least 6 months to 1 year of hands-on experience in Accounts Payable or general accounting
  • Proven experience processing high-volume vendor invoices
  • Experience with general ledger coding and vendor payments, including weekly check runs
  • Familiarity with month-end close processes and 1099 preparation is a plus
About Virtual Staffing Solutions

We specialize in delivering innovative solutions and exceptional services to meet the diverse needs of our clients. With a strong commitment to quality and customer satisfaction, we strive to exceed expectations and drive success in every project we undertake.

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