Equipment Leasing Coordinator Assistant

3 days ago

Philippines STAFFVIRTUAL (a brand of Virtoren Services, Inc.) Full time ₱396,000 per year

About the Client

Our client is a long-standing company providing technology solutions to businesses across the U.S. They make technology easier to manage by offering reliable support and practical services tailored to each client's needs. With decades of experience and a strong team of experts, they've built a reputation for helping organizations work smarter and more efficiently.

Role Overview

The Office Equipment Leasing Coordinator Assistant supports Sales Representatives and Leasing Coordinators throughout the equipment lease financing process. This role ensures smooth handling of documentation, quotes, payments, and communications with leasing partners to keep technology transactions moving efficiently.

Key Responsibilities

  • Organize and prepare leasing account applications for office equipment (e.g., printers, copiers, IT hardware) for approval.
  • Respond to client and external leasing partner inquiries in a timely and professional manner.
  • Provide Sales Representatives with requested quotes (trade-up, buyout, co-term rates, special rates, etc.).
  • Monitor shared team inboxes (Contract Services, Leasing Customer Service), responding or forwarding messages as needed.
  • Record and file customer Letters of Intent, and notify contracts, leasing, and leasing vendors accordingly.
  • Prepare and process weekly wire transfers of payments received to external leasing vendors.
  • Compile addendums related to leasing transactions and submit them through the proper workflow.
  • Process maintenance adjustments accurately and coordinate updates with external leasing partners and the contracts team.
  • Attend required company and departmental meetings.
  • Follow all company policies and procedures.
  • Perform other related duties as assigned.

Qualifications

  • Associate degree and at least two years of relevant experience in equipment leasing, equipment financing, or related administrative/financial operations; or an equivalent combination of education and experience.
  • Proficiency with MS Office applications (especially Excel and Outlook).
  • Strong internal and external customer service and communication skills.
  • Enthusiastic, with a dedication to supporting and helping others.
  • Excellent attention to detail with the ability to maintain accurate, organized files.
  • Strong organizational and time management skills; able to prioritize and manage shifting deadlines.
  • Collaborative and adaptable in a fast-paced, client-oriented department.
  • Self-starter who can work independently with minimal supervision.
  • Sound judgment and decision-making abilities.

Work Setup & Schedule

  • Schedule: Night Shift
  • Setup: Remote (Work-from-home), open to candidates based anywhere in the Philippines

Why Join STAFFVIRTUAL?

  • Competitive compensation and benefits package
  • HMO coverage starting Day 1 with free dependent coverage
  • De minimis benefits and allowances
  • Paid time offs
  • Company-provided work setup (laptop, monitor, accessories)
  • Training, career growth, and global exposure
  • Collaborative and supportive team culture

Job Type: Full-time

Pay: Php30, Php33,000.00 per month

Benefits:

  • Additional leave
  • Health insurance
  • Opportunities for promotion
  • Paid training
  • Work from home

Work Location: Remote

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