Executive Assistant of the CBO

1 week ago

Manila, National Capital Region, Philippines Strategem Ventures Management Inc. Full time $104,000 - $130,878 per year
Your tasks
  • Organise and schedule meetings, appointments, and conferences, ensuring all materials are prepared in advance.
  • Draft, proofread, and distribute emails, memos, and other correspondence handling on behalf of the executives.
  • Track and prioritise tasks for the executive team, ensuring deadlines are met, and issues are escalated as necessary.
  • Manage executive expense reports, invoices, and other financial documents.
  • Handle incoming calls and communications, prioritising important matters and redirecting as appropriate.
  • Assist with preparing and coordinating board meetings, including agenda preparation and minute-taking.
  • Maintain databases and records for executive reference and ensure documents and correspondence are handled and filed systematically.
Required skills and qualifications
  • Bachelor's degree in Business Administration, Office Management, or a related field.
  • With a Pleasing Personality
  • 1-3 years of experience as an Executive Secretary, Administrative Assistant, or similar secretarial or administrative support role, supporting senior executives.
  • Proficiency in office management software (e.g., Microsoft Office Suite, Google Workspace).
  • Excellent written and verbal communication skills.
  • Good time management with the ability to multitask and prioritise tasks in a fast-paced environment.
  • Attention to detail and accuracy in handling tasks and documents.
  • High level of professionalism, integrity, and discretion in handling sensitive information.
  • Excellent interpersonal skills for interacting with stakeholders at all levels.
  • Strong problem-solving and critical thinking skills with the ability to work independently.
Preferred skills and qualifications
  • Experience with business operations and corporate governance.
  • With a Pleasing Personality
  • Ability to anticipate the needs of the executive team and take initiative.
  • Prior experience in event coordination and project management.
  • Advanced knowledge of document management and record-keeping systems.
  • Experience handling international travel and scheduling across time zones.
  • Strong understanding of corporate confidentiality and regulatory compliance.
  • Familiarity with business analytics and reporting tools.
  • Familiarity with CRM software and other office management tools.
  • Familiarity with project management tools and office automation systems.
  • Bilingual or multilingual proficiency for interacting with international stakeholders.

  • Executive Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines THE DAFT COMPANY, LLC Full time $40,000 - $60,000 per year

    takemytasks: Virtual Assistant OpportunityJoin our dynamic team and provide exceptional virtual assistance to our diverse clienteletakemytasks is a leading provider of premium virtual assistant services, connecting businesses across various industries with highly skilled and dedicated professionals. We pride ourselves on our commitment to excellence and our...

  • Executive Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Norwegian Maritime Foundation of the Phils. Inc. Full time ₱104,000 - ₱130,878 per year

    Job Qualification:Must be a graduate of any 4-year course, preferably Business Studies / Administration / Management or equivalent.With at least 3 years of solid experience as an Executive Assistant.High level of competence in the use of MS Office applications.Familiarity with MS SharePoint is a significant advantage.With excellent English communication...

  • Executive Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Norwegian Maritime Foundation of the Phils. Inc. Full time ₱500,000 - ₱1,000,000 per year

    Job Qualification:Must be a graduate of any 4-year course, preferably Business Studies / Administration / Management or equivalent. With at least 3 years of solid experience as an Executive Assistant. High level of competence in the use of MS Office applications. Familiarity with MS SharePoint is a significant advantage. With excellent English...

  • Executive Assistant to the Chairman

    2 days ago

    Manila, National Capital Region, Philippines St. Francis Square Group of Companies Full time ₱600,000 - ₱1,200,000 per year

    Company DescriptionSt. Francis Square Group of Companies is dedicated to empowering Filipinos by providing top-quality products and properties. Committed to striking a balance between affordability, location, and community welfare, the company's projects promote economic growth, support small entrepreneurs, and set new industry standards. The company focuses...

  • Executive Administrative Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines The Speculo Group LLC Full time $9,000 per year

    Key Responsibilities:Email Management: Monitor, organize, and respond to emails on behalf of the CEO, ensuring timely follow-ups and prioritization.Calendar Management: Coordinate and maintain the CEO's schedule, ensuring all appointments, meetings, and events are efficiently organized.Meeting Coordination: Organize and prepare for business meetings,...

  • Executive Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Our Lady of Lourdes Hospital Full time $30,000 - $50,000 per year

    Job Description: 1. Creates correspondence, memoranda, reports, and documents, as well as compiles relevant information. 2. Receives, monitors, and releases incoming and outgoing documents for signing and approval of the Chief Human Resources Officer. 3. Handles and facilitates approval of relevant company documents and other transactions. 4. Makes...

  • Executive Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines JAYA GUNA LANCAR (JGL) INC. Full time $40,000 - $80,000 per year

    Position OverviewThe Executive Assistant provides high-level administrative and operational support to the General Manager (GM) and Chief Executive Officer (CEO). This role ensures the smooth execution of daily executive functions by managing schedules, preparing documents, handling communications, and supporting decision-making processes. The Executive...

  • Executive Assistant

    2 days ago

    Manila, National Capital Region, Philippines One Alliance Motor Source Inc. Full time ₱1,440,000 - ₱2,160,000 per year

    The Executive Assistant provides high-level administrative support to executives, ensuring efficient operation of the office. The role involves managing schedules, preparing reports, coordinating meetings, handling confidential information, and serving as a point of contact between the executive, internal teams, and external partners.Key...

  • Executive Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Ausphin Group Full time ₱250,000 - ₱300,000 per year

    We are seeking a proactive, highly organized, and detail-oriented Executive Assistant in Virtual arrangement to support the day-to-day operations and agenda of the CEO of a partner restaurant under Ausphin. This role is remote and offers a dynamic opportunity to work closely with a fast-paced hospitality team. The Executive Assistant will provide high-level...

  • Executive Assistant

    1 week ago

    Manila, National Capital Region, Philippines PTC Commercial CorporationESV International Corporation Full time $104,000 - $130,878 per year

    PTC Commercial Corporation/ESV International Corporation is hiring a Full time Executive Assistant role in Tondo, NCR. Apply now to be part of our team.Job summary:Flexible hours availableAn executive assistant provides high-level administrative support to an executive, managing their schedule, coordinating meetings, handling communications, preparing...