Executive Assistant of the CBO

2 weeks ago

Manila, National Capital Region, Philippines Strategem Ventures Management Inc. Full time ₱900,000 - ₱1,200,000 per year
Your tasks
  • Organise and schedule meetings, appointments, and conferences, ensuring all materials are prepared in advance.
  • Draft, proofread, and distribute emails, memos, and other correspondence handling on behalf of the executives.
  • Track and prioritise tasks for the executive team, ensuring deadlines are met, and issues are escalated as necessary.
  • Manage executive expense reports, invoices, and other financial documents.
  • Handle incoming calls and communications, prioritising important matters and redirecting as appropriate.
  • Assist with preparing and coordinating board meetings, including agenda preparation and minute-taking.
  • Maintain databases and records for executive reference and ensure documents and correspondence are handled and filed systematically.
Required skills and qualifications
  • Bachelor's degree in Business Administration, Office Management, or a related field.
  • With a Pleasing Personality
  • 1-3 years of experience as an Executive Secretary, Administrative Assistant, or similar secretarial or administrative support role, supporting senior executives.
  • Proficiency in office management software (e.g., Microsoft Office Suite, Google Workspace).
  • Excellent written and verbal communication skills.
  • Good time management with the ability to multitask and prioritise tasks in a fast-paced environment.
  • Attention to detail and accuracy in handling tasks and documents.
  • High level of professionalism, integrity, and discretion in handling sensitive information.
  • Excellent interpersonal skills for interacting with stakeholders at all levels.
  • Strong problem-solving and critical thinking skills with the ability to work independently.
Preferred skills and qualifications
  • Experience with business operations and corporate governance.
  • With a Pleasing Personality
  • Ability to anticipate the needs of the executive team and take initiative.
  • Prior experience in event coordination and project management.
  • Advanced knowledge of document management and record-keeping systems.
  • Experience handling international travel and scheduling across time zones.
  • Strong understanding of corporate confidentiality and regulatory compliance.
  • Familiarity with business analytics and reporting tools.
  • Familiarity with CRM software and other office management tools.
  • Familiarity with project management tools and office automation systems.
  • Bilingual or multilingual proficiency for interacting with international stakeholders.

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