Project Coordinator
6 days ago
Project Management
- Coordinate all stages of book development, from concept to delivery, ensuring adherence to timelines and budgets.
- Maintain detailed project trackers, schedules, and progress reports across multiple simultaneous titles.
- Ensure smooth workflow between editorial, design, illustration, and production teams.
- Monitor production milestones (manuscript submission, illustration deadlines, design drafts, proofing, printing, shipping).
- Serve as the primary liaison between authors, artists, consultants, editors, and external partners.
- Support international collaborations (e.g., artists, institutions, city governments, and religious organizations).
- Draft and manage communication with contributors, ensuring clarity and professionalism.
- Assist in coordinating with printers, shippers, and distributors to ensure timely production and global delivery.
- Prepare and manage contracts, agreements, and compliance documents (in collaboration with legal counsel).
- Maintain project files, artwork permissions, copyright clearances, and archival records.
- Handle project-related correspondence, meeting notes, and follow-ups.
- Assist in monitoring project budgets, expense reports, and vendor payments.
- Prepare financial summaries for project status updates.
- Support grant, sponsorship, or fundraising documentation when projects involve philanthropic components.
- Coordinate logistics for book launches, exhibitions, and promotional events (domestic and international).
- Work with the marketing team to support social media, press kits, and promotional materials.
- Assist with coordination for major events (e.g., Frankfurt Book Fair, cultural anniversaries, exhibits).
Education & Experience
- Bachelor's degree in Publishing, Communications, Business Administration, or related field.
- 2–4 years of experience in project management, publishing, creative industries, or cultural institutions preferred.
- Experience coordinating multi-stakeholder projects across international partners is an advantage.
- Strong organizational and multitasking abilities; able to manage several projects simultaneously.
- Excellent written and verbal communication skills (English required; additional languages a plus).
- Proficiency in Microsoft Office, Google Workspace, and project management tools (Asana, Trello, or similar).
- Familiarity with Adobe Creative Suite is a plus (basic working knowledge sufficient).
- Financial literacy: basic ability to track budgets, invoices, and payments.
- A keen eye for detail, with appreciation for design, art, and publishing.
- Highly proactive, resourceful, and solutions-oriented.
- Comfortable working with diverse teams across cultures and time zones.
- Flexible and adaptable in a dynamic, creative, and entrepreneurial environment.
- Passionate about publishing, arts, culture, and heritage.
- Opportunity to work on prestigious, globally distributed publishing projects.
- A collaborative, international work environment with exposure to leading authors, artists, and cultural institutions.
- Competitive compensation package.
- Opportunities for growth and international travel.
- The chance to be part of a publishing house redefining how books are created and experienced worldwide.
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