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Accounts Payable

2 hours ago

Ayala Alabang, National Capital Region, Philippines eClerx Full time

Position Summary

The Accounts Payable – Payroll Specialist is responsible for managing end-to-end Accounts Payable and Payroll functions, ensuring accurate, timely payments and strict compliance with company policies. This role handles high-volume vendor invoice processing, weekly payroll, vendor maintenance, and logistics-related payables, while collaborating closely with the AR Specialist and logistics operations team.

Key Responsibilities

  • Process approximately 400–450 vendor invoices per month through Ascend (transitioning to BrokerWare), ensuring proper coding, approvals, and timely posting.
  • Prepare and execute weekly payment runs; reconcile vendor balances and the AP subledger.
  • Maintain and update vendor master data
    (setups, changes, validations) in Ascend / BrokerWare.
  • Process weekly payroll for 8 employees using QuickBooks Online (QBO), ensuring accuracy of hours, deductions, and payroll compliance.
  • Review, validate, and reconcile freight and carrier invoices related to logistics operations.
  • Coordinate closely with the AR Specialist on shared vendor, billing, or payment matters.
  • Monitor, escalate, and track ERP system issues and work with IT or vendor support for resolution.
  • Support
    month-end close
    , reconciliations, and audit documentation requirements.
  • Log into the Transportation Management System (TMS) and analyze aging reports (under 30 days vs. over 30 days) using Excel.
  • Ensure accurate documentation and compliance with internal controls and company policies.

Qualifications:

  • Bachelor's degree in
    Accounting, Finance, or related field
    preferred.
  • 3+ years of Accounts Payable and/or Payroll experience
    , with
    Accounts Payable as the primary focus
    .
  • Freight and logistics background required
    , including familiarity with trucking terminology such as
    Bills of Lading (BOL)
    and
    Proof of Delivery (POD)
    .
  • Hands-on experience with
    QuickBooks Online (QBO)
    .
  • Strong
    Excel skills
    , particularly for reconciliation and aging analysis.
  • High attention to detail with excellent organizational and coordination skills.
  • Ability to troubleshoot ERP issues and collaborate effectively with cross-functional teams.
  • Must be willing to work in a Fixed Night Shift schedule and during PH holidays.
  • Must be amenable to work in Alabang, Muntinlupa once WIO resumes (temp WFH).