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Administrative Manager

2 hours ago

Pasay, National Capital Region, Philippines Mini Depato Corp. Full time

Job Purpose:

Assist the President in managing the Administration Division to achieve its objectives by leading and overseeing the management of company properties, including fixed assets, consumable and non-consumable supplies, and other company resources. Ensure operational efficiency, compliance, and cost-effectiveness across administrative and supply chain functions.

Key Responsibilities:

1. Asset & Supply Chain Management

  • Manage and monitor inventory of company fixed assets and supplies stored in the warehouse.
  • Oversee efficient procurement of company assets for both Head Office and retail operations, ensuring timely delivery and cost optimization.
  • Implement supply chain best practices, including vendor management, logistics coordination, and demand forecasting.

2. Budget & Cost Control

  • Ensure all purchases and travel expenses are within approved budgets.
  • Monitor and analyze administrative costs, identifying opportunities for savings without compromising quality.

3. Motorpool & Logistics Management

  • Manage scheduling and dispatch of service vehicles for merchandise, materials, and personnel transport.
  • Monitor transportation activities to ensure timely and safe delivery of goods and services.

4. Safety, Cleanliness & Compliance

  • Maintain a safe and orderly work environment in compliance with government labor and environmental regulations.
  • Plan and implement environmental monitoring programs and investigate incidents to ensure workplace safety.
  • Act as Safety Officer for Head Office employees, ensuring adherence to health and safety standards.

5. People Management

  • Oversee administrative staff schedules and ensure timely submission of reports.
  • Monitor staff performance and manage regularization processes based on performance metrics.
  • Provide training and development opportunities to enhance team capabilities.

Qualifications:

  • Bachelor's degree in Business Administration, Supply Chain Management, or a related field
  • At least 3 years of experience managing an Administrative Department, preferably in a retail environment
  • Proficient in ERP systems and Microsoft Office Suite
  • Must be willing to report onsite in MOA Complex, Pasay City.