Travel Assistant

I. JOB DUTIES AND RESPONSIBILITIES

• Schedule and coordinate business travel, including flights, accommodations, and transportation. Adhere to global travel policies.
• Handle general administrative tasks like mailing, scanning, and faxing. Manage filing systems and maintain office supplies.
• Provide support for company vehicle maintenance and management.
• Reporting and communication: Prepare reports, presentations, and documents. Handle correspondence and act as a liaison between different departments and stakeholders.
• Process and monitor expense reports, ensuring compliance with company standards.
• Arrange and coordinate meetings, including preparing agendas and taking minutes.
• Assist with basic technology troubleshooting for the supported executives or staff.

II. JOB QUALIFICATIONS

• A Bachelor's degree is often required.
• Previous experience in an administrative or executive assistant role is beneficial.
• Advanced skills in the Microsoft 365 suite, including Word, Excel, and Teams, are crucial.
• Excellent oral and written communication, strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
• Discretion and professionalism are important for handling sensitive information.