Executive Secretary

Job Title: Secretary / Executive Assistant

Skills:
Proficiency in Microsoft Office suite, meeting management, travel coordination and event planning

Experience:
at least 6 months of experience as an executive assistant

Location:
Alabang, Muntinlupa City

We at Coforge are hiring a Secretary / Executive Assistant with the following skillset:

Correspondence, Meeting and Diary Management:

• Highly developed skills in efficient correspondence and diary management support (via Microsoft Office suite) to Partner(s).

• Proactive review of the Partner(s)/Director(s) diary, managing clashes and liaising with stakeholders to move commitments (where applicable). Work with other EAs/EATLs/SLs to resolve calendar conflicts and issues.

• Thorough understanding of key stakeholder priorities and ability to translate that to diary management. Arrange all facets of meeting requirements and where appropriate, attend meetings to take minutes.

• Coordinate domestic and internation travel arrangements, including the completion of administrative tasks pertaining to overseas travel and travel expenses.

• Assist with event arrangements and management as needed.

Operational Management and Reporting

• Work with designated Partner(s)/Director(s) to ensure timesheets, expense claims and time/expense transfers are completed in a timely manner.

• Conduct administrative processing of WIP/CRM reports as part of financial management reporting.

• Assist colleagues during periods of absence.

People

• Meet firm timelines during the performance management cycles for self, inclusive of goal setting, engagement reviews, quarterly check ins and open review.

• Provide recruitment administrative support.

• Assist with onboarding and exiting employees including processing resignation, collecting returned assets as necessary and reconciling People Movements Report.

• Assist with People Direct queries, CECs, etc.

• Network and build relationships across the firm.

• Act in line with independence requirements always both personally and from a firm perspective.