Administration Assistant

Application period 17-Oct-2025 to 02-Nov-2025
Functional Responsibilities:
Under the supervision of the Project Management Support - Officer, the Administration Assistant (Project Management Support) provides operational, administrative, and knowledge management support to ensure the smooth implementation of project activities.

Key responsibilities include:
2. Stakeholder Coordination Support
3. Monitoring and Reporting Support
4. Knowledge Management Support

• Administrative and Logistical Support
• Coordinate logistics for project activities, including workshops, trainings, and meetings.
• Assist in organizing and facilitating meetings, including preparation of agendas, invitations, venue setup, and post-meeting follow-ups.
• Maintain project documentation, filing systems, and inventories in accordance with UNOPS standards.
• Support the receipt and delivery of goods and services, including coordination with vendors and maintaining proper record-keeping.
• Assist finance and procurement teams in preparing documents for payments, receipts, and vendor reconciliations.
• Maintain and update stakeholder contact lists and project databases.
• Support engagement with partners and other development actors by scheduling meetings, sharing information, and following up on agreed actions.
• Act as a point of contact for administrative coordination during meetings and project activities.
• Assist in monitoring the status of project implementation across outputs and deliverables by supporting data entry, recording of attendance, and compiling activity data to support the preparation of reports.
• Gather and compile data from project activities to support progress tracking.
• Based on project tracking, identify observable activity level issues or delays during the conduct of activities and report to manager for appropriate corrective actions or follow-up measures.
• Assist in the documentation and maintenance of lessons learned, best practices, and other project knowledge products.
• Contribute to knowledge sharing within the project team and with partners.

Education/Experience/Language requirements:
Educational Requirements:

• Completion of Secondary School is required.
• A university degree in public administration, development studies, political science, or a related field is an asset and may substitute for part of the required experience.

Experience:

• Minimum of two (2) years of relevant work experience in project support, administration, or related fields, is required
• Experience working with diverse stakeholders is desired.
• Familiarity with GSuite and basic project administration tools is an asset.
• Some knowledge of public administration, governance, or justice sector processes is an asset.

Language:

• Fluency in the English language is required.

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UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities.

We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us

Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.