Executive Admin Assistant

13 hours ago

Binondo Metro Manila, Philippines Melters Steel Corporation Full time ₱900,000 - ₱1,200,000 per year

Job Summary:

The Executive Administrative Assistant with Accounting Responsibilities will play a critical role in providing

administrative and financial support to the executive team. This individual will handle

scheduling, communication, and general administrative tasks while also assisting with financial

record-keeping, bookkeeping, and reporting.

Key Responsibilities:

Executive Support:

  • Manage and maintain executives' schedules, including meetings, appointments and travel arrangements.
  • Prepare reports, presentations, and correspondence for executives.
  • Handle confidential information with discretion.
  • Act as the primary point of contact between executives and internal/external stakeholders.
  • Assist in planning and coordinating company events and meetings.

Accounting & Financial Support:

  • Assist with bookkeeping, accounts payable, and accounts receivable.
  • Prepare and reconcile financial statements, invoices, and expense reports.
  • Assist in budget tracking and financial forecasting.
  • Coordinate with external accountants and auditors as needed.
  • Maintain financial records and ensure compliance with company policies and regulations.

General Administrative Duties:

  • Manage office supplies and vendor relationships.
  • Organize and maintain digital and physical files.

What we're looking for

  • Minimum 3-5 years' experience as an executive assistant or in a similar administrative role
  • Excellent organizational, time management and multi-tasking skills
  • Strong written and verbal communication abilities
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • With basic knowledge in accounting functions (AP, AR, invoice, reconciliation etc.)
  • Ability to work independently and as part of a team
  • Flexible and adaptable with a proactive approach to problem-solving
  • Discretion and confidentiality when handling sensitive information

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