Administrative Officer II

I. POSITION TITLE/Salary Grade : Administrative Officer II (Financial Analyst I)/ SG 11

Plantilla Item No. : PCAANRRDB-ADOF

Employment Status : Permanent

II. QUALIFICATIONS

CSC Minimum Qualifications

Education : Bachelor's Degree relevant to the job

Work Experience : None Required

Training : None Required

Eligibility : Career Service (Professional) Second Level Eligibility or equivalent.

Additional qualifications/competencies: Knowledge in government accounting; Computer literate

III. JOB DESCRIPTION

1. Reviews Liquidation Reports and supporting documents of Grant-in-Aid Projects by examining the Financial Report (FR), Report of Disbursements (ROD)/Report of Checks Issued (RCI), Fund Utilization Report (for NGO/PO only), List of Equipment Purchased (if applicable), Property Acknowledgment Receipt (if applicable), Journal Entry Voucher for the recording of equipment (if applicable), Schedule of Accounts Payable (if applicable), and proof of refund of Unexpended Balance (for the terminal year, if applicable), in order to provide basis for the issuance of financial clearance to the implementing agencies;

2. Confirms project balances by reconciling the summary of transactions of ongoing projects against previous release(s) and liquidation(s) to establish accurate subsidiary balances;

3. Prepares the disbursement portion in the Statement of Obligations, Disbursements, Liquidations and Balances for Inter-Agency Fund Transfers (FAR 1-C);

4. Prepares Certification by the Accountant to support the release of funds to new projects of the implementing agencies by checking the list of fully liquidated PCAARRD-funded completed projects;

5. Prepares Status of Disbursement Vouchers on Hold by updating the working paper for projects with deficient documentation in order to feed information to the technical monitoring divisions on action/s that must be taken to provide the lacking documents;

6. Verifies Disbursement Vouchers by reviewing the completeness and propriety of supporting documents to ensure that payments to be made are valid and legal;

7. Prepares NORSA/NBURSA by checking the verified DVs for adjustments in obligations to provide the Budget Section with a basis for the adjustment of obligations and available allotment;

8. Prepares Journal Entry Vouchers (JEVs) for GIA fund releases through drawing accounting entries and by corroborating them with appropriate and complete documents to allow proper recording of disbursement transactions;

9. Prepares JEVs for adjustments on recorded releases to and liquidations by project implementing agencies through drawing accounting entries based on supporting schedules and records to allow proper recording of accounting transactions;

10. Acts as the Accounting Section's alternate attendance marshal by monitoring the attendance of all staff to ensure that Daily Time Records are accurate and prepares and updates staff DTRs in the absence of the Section Secretary by managing the staff records in Human Resource Management System to provide a basis in the computation of compensation and benefits;

11. Represents the Accounting Section to various meetings and technical groups/committees through attendance to meetings and performance of assigned committee tasks and functions to enhance and/or strengthen resource sharing and collaborations;

12. Performs other functions as directed by immediate supervisor.

IV. REQUESTING OFFICIAL: ABEGAIL GRACE M. PAMPOLINA - OIC, FAD

Deadline of Application: OCTOBER 19, 2025

Job Type: Full-time

Pay: Php30,024.00 per month

Education:

• Bachelor's (Required)

License/Certification:

• Civil Service Professional Eligibility or equivalent (Required)

Work Location: In person